Administrative Professional

Job Description

Job Description

We are seeking a highly organized, proactive, and versatile Personal/Executive Assistant to provide comprehensive support to a local business owner. This dual-function role is designed to streamline both professional operations at the office and personal management at home, allowing them to maintain a high-level focus on business growth and development.

The ideal candidate will act as a strategic gatekeeper, organizational expert, and logistics coordinator.

Responsibilities:

• Utilize the website, social media, and printed materials to raise our visibility in the community
• Create and implement data entry protocols to streamline processes and increase productivity
• Inform team members regularly about the status of projects and any setbacks or achievements
• Act as a point of contact for complaints or questions from customers and respond in a timely manner
• Plan community events to market the company and increase brand awareness

Business Operations & Executive Support

• Organizational Management: Establish and maintain an efficient office management flow and clear business plan structure.
• Strategic Prioritization: Consolidate tasks and prioritize daily objectives to ensure focus on high-impact work.
• Workflow Coordination: Create and manage shareable electronic task lists (via Google or Apple Notes) to maintain transparency between leadership.
• Calendar & Meeting Oversight: Take ownership of the professional calendar, managing scheduling and firm-wide meeting logistics as needed.
• Communication & Internal Structure: Assist in defining management structures, coordinating staff meetings, and facilitating general in-house announcements.
• Logistics: Manage professional travel arrangements and associated logistics.

Personal & Household Management

• Household Organization: Oversee home organization projects, including coordinating with external vendors for specialized tasks.
• Standard Operating Procedures: Author a comprehensive "guidebook" detailing preferences and specific instructions for household maintenance (e.g., plant care).
• General Errands & Logistics: Manage personal travel coordination and administrative tasks such as Amazon returns.

Qualifications:

• History of being deadline-driven and extremely organized
• Navigates computer programs with ease to provide a quick front-desk experience for customers
• Display excellent written, problem-solving, and verbal communication skills
• High school diploma or GED required, some college experience preferred
• Prior experience in office management or our industry is a plus

About Company

Ted Law Firm is a next-generation personal injury law firm built on best practices from top firms nationwide. We're growing quickly and offer excellent opportunities for advancement.