Executive Assistant to CEO - Healthcare

Job Description

Job Description

Description:

About us  

DeliverIt® Group is a multi-entity healthcare and pharmacy organization founded in 2010. 

We operate retail pharmacies, a specialty pharmacy, and an ambulatory infusion center, with licenses in multiple states and growing international operations. 

What we offer  

• Performance bonus opportunity, with the first review after 90 days 

• Health, dental, vision, PTO, 401(k), other benefits such as voluntary AD&D, Life, Short Term Disability, Long Term Disability, Hospital Indemnity, and Critical Illness 

• Direct exposure to executive leadership in a growing healthcare organization 

The role 

You will be the right hand to our President & CEO. You'll own his calendar, inbox, and follow-through, and support the operations and HR work that crosses his desk. This is a high-trust role for someone who stays organized under pressure, handles confidential matters with discretion, and keeps many priorities moving at once. 

What you'll do  

• Serve as the sole manager of the CEO's calendar: Scheduling, resolving conflicts, and protecting focus time. 

• Triage the CEO's inbox, draft replies, and route items to the right leader. 

• Keep a running follow-up list of open items and deadlines, and make sure nothing drops. 

• Prepare briefs, agendas, and document packets for board, lender, payer, and partner meetings. 

• Book and manage domestic and international travel, including itineraries and logistics. 

• Coordinate with leadership, legal, finance, and HR on projects, deadlines, and deliverables across entities. 

• Support operations by tracking initiatives, gathering status updates, and preparing reports. 

• Support HR tasks such as coordinating interviews, onboarding logistics, and confidential personnel documents.

• Handle sensitive legal, financial, and personnel information with complete discretion 

What you bring  

• 3–5+ years supporting a CEO or other C-level executive; healthcare experience strongly preferred. 

• Background in operations and human resources is a plus.

• Excellent multitasking: You manage competing priorities without losing track of details. 

• Strong attention to detail in scheduling, documentation, and follow-up. 

• Clear, professional writing for emails, briefs, and correspondence. 

• Advanced skills in Microsoft 365 and/or Google Workspace, including calendar, email, Word, Excel, and PowerPoint. 

• Proven discretion with confidential information. 

• Bilingual Spanish/English is a plus. 

• Associate degree preferred, or equivalent experience.