Payroll Coordinator

Payroll CoordinatorIllinois College - Jacksonville, IL 62650Salary Range $20.70 - $25.42 Hourly Level Entry Position Type Full Time Education Level Associate's DegreeDescriptionSummaryThe Payroll Coordinator is responsible for the accurate and timely administration of all College payrolls. The Payroll Coordinator will be expected to work in a fast-paced setting and provide service as the primary resource for students, faculty, and supervisors regarding payroll-related questions.Essential Duties and ResponsibilitiesThe following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.Payroll CoordinatorProcess biweekly/semi-monthly/monthly payrolls accurately and timely, including regular wages, overtime, stipends, deductions, and other earningsAdminister the employment side of the Federal Work Study (FWS) program, to include:Assign Federal Work Study semester maximums for each eligible student in the payroll systemMonitor utilization of student FWS each pay periodTransition students to regular work upon reaching their FWS maximumCreate periodic FWS utilization reports for Student Financial ServicesComplete annual FWS auditMonitor and address the students exceeding the 10 hour/week maximumReconcile insurance statements to employee deductions and general ledger liability accounts on a monthly basis; timely identify and resolve any discrepancies.Submit requisitions for insurance vendor payments and payroll deduction payments (i.e. PLUW)Annually review W2 and 1095 reports from payroll systemAssist with audits and provide payroll documentation and reports, as requestedMaintain accurate and confidential payroll records and employee payroll informationMaintain payroll related items on HRIS.Develop and maintain current desk procedures.Stay abreast of the latest changes to payroll laws, regulations, and tax requirements.QualificationsQualificationsAssociate's degree in accounting, finance, business administration, human resources, or related field, required. Three years of comparable work experience may be substituted in place of this degree requirementMinimum 2 years' experience in payroll administration, strongly preferredStrong knowledge of payroll processing, timekeeping, wage and hour requirements, and payroll deductionsStrong computer skills, specifically experience working with Microsoft Excel and HRIS systemsHigh attention to detailAbility to handle sensitive information and maintain confidentialityExcellent written and oral communication skillsStrong organizational skillsAbility to multi-task and effectively prioritize tasksAbility to identify and implement efficient workflowsPossess tact and have a friendly demeanor