Accounting Representative

San Jose, CA


Order: 1711334


Order Type : Temp


Job Title: Accounting Associate I
Location: San Jose, CA (100% Onsite)

Pay: $26-$38.52/hr

About the job:
The Accounting Associate I supports daily financial operations by handling core accounting and payroll activities while maintaining accurate financial records. This role plays a key part in ensuring financial accuracy, compliance, and timely reporting.

We're looking for someone who:

• Holds a bachelor's degree in Accounting, Finance, Economics, or a related field (or equivalent professional experience)
• Has at least 2 years of experience in a finance or accounting-related role
• Demonstrates exceptional attention to detail and accuracy when working with financial data
• Has a strong understanding of Generally Accepted Accounting Principles (GAAP)
• Is highly organized and able to manage multiple priorities with tight, non-negotiable deadlines
• Communicates clearly and professionally, both verbally and in writing
• Is analytical, solution-oriented, and effective at problem-solving
• Is proficient in modern accounting software such as QuickBooks, SAP, or Sage
• Has advanced Microsoft Excel skills, including pivot tables and formulas such as VLOOKUP, IF, INDEX, and MATCH

What you'll do:

• Compile, sort, and verify accounting documents such as invoices, checks, and transaction records
• Post and reconcile financial transactions in ledgers, spreadsheets, and accounting systems
• Prepare and review invoices, checks, account statements, and financial reports for accuracy
• Reconcile bank statements and resolve discrepancies
• Process payroll, enter payroll data into online systems, and reconcile supporting documentation
• Monitor accounts payable and accounts receivable to ensure timely payments and collections
• Code and input financial data into QuickBooks according to established procedures
• Coordinate and prepare documentation for external accounting firms and auditors
• Perform financial analysis, including gross profit and variance analysis
• Conduct payroll analysis, reviewing weekly and monthly hours for accuracy and compliance
• Support budgeting activities through cost reporting, accruals, and forecasting assistance
• Process weekly payroll, billing, and invoicing
• Manage accounts receivable collections and reconcile aging statements
• Post and reconcile bills, checks, and credit card statements
• Support audit activities, including workers' compensation insurance codes and cost reviews