Project Administrator

Project Administrator – Data Centre Project Location: On‑site – Milan If you like keeping things organised, running smoothly and (mostly) predictable, this role will probably suit you. If you enjoy being at the centre of a large, complex project without having to wear a hard hat all day, it’ll suit you even more. We’re building a major data centre. That means a lot of people, a lot of moving parts, and a daily stream of admin that either gets handled properly… or becomes tomorrow’s headache. We’d like you to help us avoid the headaches. This isn’t a job where you sit quietly in the corner. You’ll be the first face some people see on site, the person everyone asks for clarity, and the one who spots what needs doing before anyone else does. If that’s your style, keep reading. What you’ll be doing You’ll make sure the project runs smoothly by handling the things that allow everyone else to do their job: Keeping the site running Coordinating access and security passes (including parking). Managing attendance records and ensuring subcontractors are logged properly. Liaising with HR and payroll every week so everyone gets paid correctly. Running an office people actually want to work in Staying on top of stationery, consumables, desks, IT setups and general office upkeep. Planning and organising essentials like mail, archiving, waste disposal and cleaning. Managing meeting room bookings so there’s no wrestling for space. Supporting the team Booking travel and accommodation. Answering calls, taking messages and handling general enquiries. Welcoming visitors, clients and subcontractors in a professional, friendly way. Dealing with supplier and vendor queries. Supporting senior management and Group Functions with whatever admin they need (within reason). Being a steady pair of hands Representing the company professionally. Promoting our values, keeping things compliant and sticking to the standards that matter. Pitching in on anything else that reasonably comes up. Projects like this always have “other duties”. Who this role is for Likes structure, order and clarity. Enjoys supporting people and making systems better. Can handle a fast‑moving construction environment without getting flustered. Doesn’t mind being the person everyone turns to because you’re reliable. Knows that good admin isn’t “paperwork” — it’s what keeps multimillion‑euro projects on track. Why join us Because you’ll be part of a major data centre build, which doesn’t happen every day. You’ll work closely with experienced technical and management teams, learn a huge amount, and play a visible, valuable role in a project that actually feels like a project — not just a desk job. If you want to help keep one of the most important builds in the company running smoothly, we’d like to hear from you. Special consideration will be given to candidates belonging to protected categories under L. 68/99 #J-18808-Ljbffr