Senior HRIS Data Coordinator

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Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3740

Job Title Senior HRIS Data Coordinator

Position Title Senior HRIS Data Coordinator

Position Type Non-Faculty

Number of vacancies 1

Salary Commensurate with experience

Department Human Resources

Position Summary

The Senior HRIS Data Coordinator is the cornerstone of accurate and up-to-date employee data within our Human Resources Information Systems ( HRIS ). This position plays a crucial role in ensuring the accuracy, integrity, and optimal usage of data within our Human Resources Information System ( HRIS ). This role involves significant data entry and focuses on data management, system upkeep, troubleshooting, and user support to maintain a highly functional HRIS environment.

Key Responsibilities

• Documentation and Training: Develop and maintain HRIS guides, procedures, and knowledge base articles. Conduct user training on core HRIS functionalities.

• Process Improvement: Collaborate with HRIS team members to identify opportunities for improving data workflows and enhancing system utilization.

Responsibilities

• High-Volume Data Entry and Management: Meticulously enter and update a wide range of employee data across HR systems, including new hire information, job changes, compensation updates, benefits enrollments, personal information, and terminations.

• Data Integrity and Audit: Conduct regular data quality audits, identify discrepancies, troubleshoot issues, and implement corrective actions to maintain the highest standards of accuracy.

• Process Support: Collaborate with HR teams (Payroll, Benefits, Talent Acquisition, etc.) to ensure smooth data flow for critical HR processes.

• HRIS Troubleshooting: Provide basic system troubleshooting and support to end-users, resolving data entry errors, and escalating complex issues to the HRIS team as needed.

• Documentation and Training: Develop and maintain HRIS guides, procedures, and knowledge base articles. Conduct user training on core HRIS functionalities.

• System and Process Improvements: Identify opportunities to streamline data entry processes and collaborate with HRIS team members to identify opportunities for improving data workflows and enhancing system utilization.

• Reporting and Analysis: Generate basic reports and data sets as requested by the HRIS team or other HR departments.

• Compliance and Documentation: Maintain adherence to data privacy regulations and company policies. Update and refine data management documentation as needed.

Minimum Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Information Systems, or related field, or equivalent experience.

• 3+ years of experience in HRIS administration, HR data management, Payroll, or similar roles.

• Strong understanding of HR processes and data relationships.

• Solid working knowledge of HRIS platforms; Experience with Ellucian Banner is preferred

• High proficiency in Microsoft Excel and data manipulation skills.

• Detail-oriented and committed to data accuracy.

• Excellent problem-solving and troubleshooting abilities.

• Strong communication skills, both written and verbal, for technical and non-technical audiences.

• Exceptional attention to detail and commitment to data accuracy.

• Ability to manage a high volume of data with speed and precision.

• Ability to work independently and as part of a team.

Preferred Qualifications

• Experience with Ellucian Banner

• Experience with reporting tools (such as PowerBI) or basic SQL queries.

• Familiarity with HR compliance regulations.

Closing Date

Open Until Filled No

Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

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EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Data entry for Human Resources; Maintain and update employee records on a daily basis.

Inputs and retrieves information in a prescribed format, utilizing knowledge of various computer software packages.

Provides administrative support to one or more HR functional areas, such as recruitment and staffing, personnel records, employee or labor relations, compensation, benefits, training, and/or equal opportunity/affirmative action.

Accurately enter data from confidential employee documents into applicable human resources information systems (Banner, PeopleAdmin). Validate the data entered is accurate in the Oracle HRMS system.

Processes various applications, employment, enrollment, pay change, informational, and other confidential forms and records.

Review source documents for accuracy, proper approvals, and relevance of input and output data by visually examining and applying the company’s human resources policies and practices.

Gathers information and prepares reports.

Maintains and distributes, as appropriate, current employee information, policy and procedure manuals, and other communications.

May conduct and summarize internal and external surveys to gather information for policy development and planning.

May perform higher-level duties involving employee communications, such as pre-employment screening, responding to routine questions on HR policies and procedures, presenting “canned” training programs, identifying potential issues and grievances, etc.

Perform other duties as assigned.

** The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• Terminal degree (Ph.D., Ed.D., J.D. or other) from a regionally accredited college or university

• Masters degree from a regionally accredited college or univeristy

• Bachelors degree from a regionally accredited college or university

• Associate's degree from a regionally accredited college or university

• High School diploma or GED

• My college degrees were conferred but are not accredited or recognized by the Dept. of Education

• • How many years of experience do you have with data entry?

• 0-1 year

• 1-2 years

• 2-4 years

• 4 or more years

• • Please describe how this position fits in with your professional goals and objectives.

(Open Ended Question)

• • Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

• Curriculum Vitae or Resume

Optional Documents

• Cover Letter