AR AP and Collections Specialist Entry Level

SERVPRO Team Warnecki AR / AP & Collections Specialist

Are you a detail-driven professional with experience in accounts receivable, accounts payable, and collections? Do you know how to balance persistence with professionalism when managing client accounts? SERVPRO Team Warnecki is seeking an AR / AP & Collections Specialist to support our financial operations and help maintain strong cash flow. In this role, you'll take ownership of both receivables and payables processesensuring timely collections, accurate payments, and clean financial records. Your ability to communicate effectively, resolve discrepancies, and stay organized will directly support the financial stability and growth of our operations.

Key Responsibilities

• Manage the full AR cycle with a strong emphasis on collections
• Monitor aging reports and proactively follow up on past-due accounts
• Conduct collection calls and email outreach in a professional, consistent manner
• Track payment commitments and escalate unresolved balances as needed
• Work with internal teams to resolve billing discrepancies and disputes
• Process vendor invoices accurately and in a timely manner
• Maintain vendor records and ensure proper documentation
• Prepare and execute payments (check, ACH, credit card)
• Reconcile vendor statements and resolve discrepancies
• Post payments and reconcile accounts in QuickBooks
• Maintain accurate, organized financial records
• Assist with month-end close and reporting activities
• Provide regular updates on AR aging, collections progress, and AP status
• Identify process improvements to enhance efficiency and reduce delinquencies

Qualifications:

• 1+ years of experience in AR, AP, and collections
• Proficiency in QuickBooks and Microsoft Excel
• Strong communication and customer service skills
• Ability to handle sensitive financial conversations with professionalism
• Highly organized with strong attention to detail and follow-through
• Self-motivated with the ability to work independently and meet deadlines
• Associate degree in Accounting, Finance, or related field preferred
• Ability to pass a background check in accordance with applicable law
• Access to a personal smartphone (required for certain company applications)

Schedule:

• Monday to Friday | 8:00 AM 5:00 PM
• Full-time | On-Site | 40 hours per week

Compensation:

• Competitive hourly pay based on experience and qualifications
• Opportunities for growth and cross-training within the company

SERVPRO of Alexandria is an Equal Opportunity Employer (EOE M/F/D/V). Compensation: $18.00 - $22.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.