Production Coordinator

Department
Press Books Design And Production

About the Department
Since its origins in 1890 as one of the three main divisions of the University of Chicago, the University of Chicago Press has embraced as its mission the obligation to disseminate scholarship of the highest standard and to publish serious works that promote education, foster public understanding, and enrich cultural life. Through our books and journals, we seek not only to advance scholarly conversation within and across traditional disciplines but, in keeping with the University of Chicago's experimental tradition, to help define new areas of knowledge and intellectual endeavor.
The University of Chicago Production and Design Department is responsible for the design, production, and manufacturing of new books and reprints, in print and electronic form, for the Press Books Division.

Job Summary
The Production Coordinator is responsible for all book production functions required for new books and reprints in various stages of production. Manage approximately 65-80 new and reprint book projects at any time, including monographs in all disciplines, trade books, illustrated books in art/architecture, science, anthropology, among others.

Responsibilities

• Establish schedules for new books and reprints, prepare cost estimates and reports, and work with in-house staff on assigned new books and monthly reprints. Maintain production schedule for each title. Manage typesetting, pre-press, and printing vendors to maintain costs and schedules, and resolve manufacturing problems. Purchase manufacturing and typesetting for both new and reprinted titles; issue purchase orders, process invoices. Inspect and approve delivered books for release. Calculate and distribute final costs for each printing.
• Educate press staff on production and manufacturing standards and methods and advise on best options for publication needs.
• Assist with departmental administrative tasks, at the discretion of the supervisor.
• Assists with other administrative projects as needed and acquire higher level guidance and skills.
• Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.
• Performs other related work as needed.

Minimum Qualifications

Education:
Minimum requirements include a college or university degree in related field.

Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor's degree.

Experience:

• Two years of production experience in book publishing.

Technical Knowledge or Skills:

• Knowledge of Microsoft Office, including Excel and Word.
• Experience with Adobe Creative Suite, particularly PhotoShop, and Microsoft Access, Adobe Acrobat, and Filemaker.

Preferred Competencies

• High degree of organization and the ability to handle many projects.
• Ability to adapt to new technologies and to changes in internal processes.
• Excellent interpersonal skills in relating to peers and supervisors.
• Excellent written and verbal communications skills.
• Basic understanding of book design and typography.
• Experience with POD/SRDP manufacturing.
• Must be able to work cordially and effectively with managers, peers, and vendors to ensure publication schedules are met.
• Must have flexibility to deal with last-minute changes on projects.
• Must be interested in learning about and applying new technologies as needed.

Working Conditions

• Requires extended periods of time at computer.
• Must be able to lift boxes of manuscripts, proofs, and books.

Application Documents

• Resume (required)
• Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
Administration & Management

Role Impact
Individual Contributor

Scheduled Weekly Hours
37.5

Drug Test Required
No

Health Screen Required
No

Motor Vehicle Record Inquiry Required
No

Pay Rate Type
Salary

FLSA Status
Exempt

Pay Range
$43,860.00 - $56,760.00
The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.