Office Specialist - Seasonal Part-Time

Job Information Working Title of Vacant Position: Office Specialist - Seasonal Part-Time Job Type: Seasonal/Substitute Posting Type: Public Number of Vacancies: 1 Department: PARKS, REC, & TOURISM Division: PR&T ADMIN Requisition Number: 202625 Number of hours worked per week: up to 25 hours per week Work Schedule: Schedule Varies – Monday to Sunday variable hours, routine weekends, holidays and occasional evenings, based on operational requirements. Work Site Location: Chesapeake, VA Position Driving Requirement: O – Occasional Pay Grade: GE03 Advertised Salary: $17.66 per hour (starting salary based on qualifications and experience) Job Description The Administration Department for Parks, Recreation and Tourism is seeking a dynamic Seasonal Office Specialist who is passionate about public service and delivering exceptional customer experiences. This role serves as a key point of contact for the Parks, Recreation and Tourism Department, supporting both the front office and Visitor Center. Responsibilities Welcome visitors, answer phones, and provide information on programs, services, facilities, and local attractions. Register participants and process transactions using point-of-sale and recreation management systems. Deliver excellent customer service in alignment with the City’s Customer Service Initiative and Visitor Center standards. Support department events and programs as needed. Use City and departmental websites, social media, and design tools to assist with outreach and create flyers and marketing materials. Help manage inventory, including restocking and distributing brochures and promotional materials. Assemble welcome bags and fulfill visitor guide and brochure requests. Provide general clerical and administrative support to ensure smooth daily operations. Assist with special projects as needed and perform other related duties as assigned. Why This Role Matters You’ll be an essential part of creating a welcoming, helpful, and informative experience for everyone who interacts with the Parks, Recreation and Tourism Department. Required Qualifications High school diploma or GED and a minimum of one year of college education in word processing, secretarial skills, or a closely related field. Minimum of one year of full‑time equivalent experience in administrative support. Valid driver’s license with a driving record in compliance with the City Driving Standards. May be expected to work hours in excess of normal scheduled hours in response to short‑term department needs and/or City‑wide emergencies. Position may be safety‑sensitive; subject to pre‑employment drug/alcohol testing and random testing. Testing includes marijuana; a medical marijuana certification will not be considered a positive result unless the position requires a commercial driver’s license or is a sworn law‑enforcement officer/deputy. Preferred Qualifications Strong customer service skills with a proactive, improvement‑focused mindset. Excellent writing, proofreading, and business correspondence abilities. Knowledge of standard office procedures, equipment, and administrative practices. Ability to prioritize tasks, stay flexible, and manage multiple assignments. Proficiency in Microsoft Office (especially Outlook) or similar email systems. Experience with registration systems, point‑of‑sale platforms, and graphic design tools. Ability to create marketing materials and support promotional efforts. Team‑oriented, dependable, and able to work independently with strong problem‑solving skills. Basic accounting knowledge and cash‑handling experience. Interest in working with the public and providing helpful, engaging service. Familiarity with local and regional attractions (or willingness to learn). Willingness to support at least two department special events outside regular hours. Special Instructions Drug Screening: MARIJUANA – The position is deemed safety‑sensitive and applicants are subject to pre‑employment drug/alcohol testing after a conditional offer and may also be subject to random testing. Testing includes marijuana; a valid medical marijuana certification will not be considered a positive result unless the position requires a commercial driver’s license or is a sworn law‑enforcement officer/deputy. Employees may be expected to work hours in excess of or outside their normal scheduled hours in response to short‑term department needs and/or City‑wide emergencies. Emergency operations support work may occur outside normal job duties. Required: Attend a 2‑day employee orientation upon hiring. ADA Checklist Overall Physical Strength Demands: Light – Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly; requires walking or standing to a significant degree. Physical Demands: Standing, Sitting, Walking, Lifting, Carrying, Pushing/Pulling, Reaching, Handling, Fine Dexterity, Kneeling, Crouching, Crawling, Bending, Twisting, Climbing, Balancing, Vision, Hearing, Talking, Foot Controls, Machines, Tools, Equipment and Work Aids Used. All PPE required for equipment in use. Health and Safety Hazards: Mechanical, Chemical, Electrical, Fire, Explosives, Communicable Diseases, Physical Danger or Abuse, Dirt and Dust, Extreme Temperatures, Noise and Vibration, Fumes and Odors, Wetness/Humidity, Darkness or Poor Lighting. Primary work location: Non-Physical Demands. Time Pressures: Occasionally. Emergency Situations: Rarely. Frequent Change of Tasks: Frequently. Irregular Work Schedule/Overtime: Frequently. Performing Multiple Tasks Simultaneously: Frequently. Working Closely with Others as Part of a Team: Frequently. Tedious or Exacting Work: Occasionally. Noisy/Distracting Environment: Frequently. Professional References Please provide contact information for professional references. Supplemental Questions * Do you possess a valid driver's license and a driving record that is in compliance with the City's Driving Standards? Please review link in posting for details. Yes No Application Dates Job Open Date: 06/16/2026 Job Close Date: 06/25/2026 #J-18808-Ljbffr City of Chesapeake Virginia