Procurement Supervisor

Procurement Supervisor

CORE Electric Cooperative is the largest member-owned electric distribution cooperative in Colorado dedicated to providing reliable, affordable, clean, and safe electric service to our communities. With a commitment to innovation and member satisfaction, we strive to meet the evolving needs of our members while maintaining the highest standards of service excellence.

The Procurement Supervisor is responsible for all purchasing activities across the organization. This includes leading a team through complex Requests for Information, Quotes, Bids, Proposals, (RFX) processes, contract development, and vendor negotiations. All while ensuring CORE purchasing occurs in a manner that supports the organization and in a manner that adheres to CORE policies and regulations.

Essential Duties and Responsibilities

• Leads the procurement team and organization through various RFX processes, demonstrating strong knowledge of procurement activities such as bids, proposals, information, quotes, and their appropriate use.
• Supports and develops forecasting processes and review mechanisms for future inventory requirements (e.g., new consumer projects, system improvements, etc.). This role must collaboratively work across the organization to confirm material needs and place requisitions to ensure material is ordered and received ahead of material requirement dates.
• Supports and leads contract development and vendor negotiation strategies to ensure the organization receives the best possible value from vendors.
• Actively seeks out opportunities and leads internal stakeholders to develop purchasing strategies and provide solutions to the organization to support sourcing and contract requirements.
• Supports contract administration, including compliance enforcement, service level agreements, pricing structures, amendments, and other duties.
• Provides expert knowledge on various types of contracts, amendments, and agreements and able to apply them in appropriate situations. This includes the ability to lead others within the organization and provide consultation, best practices, and ensure CORE policies are met.
• Ensures that various purchasing documents including PR's, PO's, PA's, product specifications, etc. are executed in a manner that meets organizational goals. This includes ensuring purchasing, receiving, invoicing and various other master data is accurate and updated in CORE's Enterprise Resource Planning (ERP) systems.
• Leads forecasted demand and supply conversations with stakeholders, vendors, and suppliers to ensure material availability, project needs, and internal demand is met.
• Maintains updated Enterprise Resource Planning (ERP) system training material for the Supply Chain Department. Supports testing and documentation of new software upgrades and patches for ERP system.
• Supports inventory management, forecasted purchasing coordination, and supply chain improvement initiatives.
• Works with vendors and suppliers proactively to identify supply chain risks including delays related to transportation, manufacturing, natural disasters, and any other expected risks.
• Supports vendor management including developing metrics and holding vendors accountable through regular vendor performance meetings and standards.
• Ensures contract compliance, service level, price mechanisms, and key performance indicators (KPI's) are met.
• Develops and leads department and company KPI reporting
• Identifies opportunities to reduce non-essential inventory. This includes proactively identifying deadstock, excess, and obsolete inventory and seeking approval to dispose of or sell non-essential inventory.
• Supports inventory management, forecasted purchasing coordination, supply chain and improvement initiatives.
• Contributes to a positive work environment by treating others with honesty, integrity, and professionalism, and promptly addressing challenges with respect.
• Demonstrates the ability to troubleshoot, follow up, mitigate, and ensure barriers and obstacles are actively managed and accounted for.
• Performs other duties as directed.

Supervisory Responsibilities

• Plans, organizes, trains, coaches, directs, and evaluates the performance of assigned staff; establishes performance requirements and personal development targets; monitors performance and provides coaching for performance improvement and development.

Minimum Qualifications of Position

• Bachelor's degree in supply chain management, Inventory Management, Business Administration or similar. Willing to consider relevant years of experience in lieu of degree.
• Five years of contract management, formal purchasing competition, or relevant experience, with at least three years of supervisory experience.
• Demonstrated expertise writing contracts or technical documents.
• Demonstrated expertise and understanding of various purchasing mechanisms, contract types, and pricing models.
• Expert negotiating skills and attention to detail to ensure CORE receives the best possible value for all materials and services.
• Skilled in data analytics with a proven ability to recommend and drive solutions.
• Experience with ERP Enterprise Resource Planning software system in the fields of inventory master data, warehousing, accounts payable or purchasing.
• Demonstrated effective interpersonal skills as well as verbal and written communication skills.
• Highly organized and skilled at managing multiple tasks simultaneously.
• Self-motivated, takes initiative and ownership of responsible tasks.
• Ability to multi-task and manage competing priorities and deadlines.
• Ability to analyze a problem and recommend potential solutions.
• Proficient with Microsoft Office Suite - specifically Excel, Outlook, Word, Teams, and SharePoint.

Preferred Qualifications of Position

• Supply Chain industry certifications; APICS or ISM/CPSM.
• Procurement industry certifications; CPSM, CIPS, CPPO, Etc.
• Five years' experience in electrical utility operations.
• Experience with the NISC ERP software.
• Understanding of inventory management, forecasting, project management, or warehousing principles.

Knowledge and Skills

Job Specific Skills and Knowledge

• Strategic sourcing and category management
• Familiarity with purchasing policies and compliance requirements
• Cost analysis and budgeting
• Contract law and terms & conditions
• Supervising and mentoring procurement staff
• Negotiation and supplier engagement
• Expertise in proposal scoring and assessments
• Purchasing life cycle from PR to delivery
• Vendor onboarding and management
• Market research and price benchmarking
• Strong technical writing capabilities
• ERP/WMS system proficiency

Professionalism & Integrity

• Exhibits a high degree of integrity, honesty, and discretion in all interactions
• Maintains confidentiality and objectivity in complex and sensitive situations
• Communicates clearly and professionally in both written and verbal formats

Interpersonal & Communication Skills

• Practices active listening and demonstrates social perceptiveness to understand others' perspectives.
• Uses diplomacy and tact when interacting with team members, vendors, and stakeholders
• Effectively delivers presentations and conveys information to groups
• Applies persuasion and negotiation techniques to influence outcomes and resolve conflicts
• Exhibits a strong service orientation, proactively seeking ways to support others

Critical Thinking & Problem Solving

• Applies logic and reasoning to evaluate options and make sound decisions
• Identifies and solves both routine and complex problems using structured approaches
• Capable of multi-tasking, managing competing priorities, and deadlines.
• Shows sound judgment in assessing costs, benefits, and risks of actions.

Collaboration & Leadership

• Self-motivated, takes initiative and ownership of responsible tasks.
• Coordinates effectively with others to achieve shared goals
• Instructs and mentors team members to build capability and knowledge
• Manages time efficiently, both individually and across teams
• Leads projects with defined scope, timelines, and deliverables

Analytical & Technical Competence

• Monitors performance metrics and uses data to drive improvements
• Conducts systems analysis and evaluations to optimize operations
• Understands technology design and adapts tools to meet user needs

Learning & Development

• Selects appropriate learning strategies for self and others
• Documents processes and demonstrates continuous improvement mindset