Fiscal Manager

Job Description

Job Description

Fiscal Manager
Location: Vista, CA
Salary Range: $80,000 - $110,000 (DOE/Q)

52 Weeks

MAAC STORY
Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at 
DEPARTMENT / PROGRAM DESCRIPTION

The Child Development Program is comprehensive federally funded school-readiness program for low-income and special needs children that promotes parents as the primary educator of the child. MAAC currently serves a diverse group of low-income children and their families in San Diego County. These programs ensure that children ages 0-5 and their families are provided with comprehensive services to promote optimum physical, cognitive, social and emotional growth for children and education, engagement, civic engagement and economic mobility for parents.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Working under the Director of Child Development and Chief Fiscal Officer, and in full coordination with the Associate Director of Operations, this position will work out of our MAAC North Campus office. As a Fiscal Manager within MAAC's dynamic Child Development Program, this position will lead financial stewardship for the program, ensuring every dollar propels our mission forward while ensuring compliance with state, and federal regulations This position will coordinate and collaborate with Child Development Program leadership and administrative staff to streamline financial processes and ensure efficient use of resources.
The role includes:

• Supporting fiscal responsibility by preparing and maintaining the Child Development Program budget, aligning resources with program goals, and optimizing financial processes throughout the grant cycle.
• Strong leadership abilities, financial acumen, and a deep understanding of government funding regulations
• Producing internal and external financial reports for funding sources and regulatory agencies, showcasing our commitment to transparency and impact. Providing regular reports and recommendations describing the financial performance of CDP departments, programs, and Head Start sites to CDP leadership.
• Navigating fiscal monitoring protocols mandated by state and federal entities, ensuring compliance and integrity in financial operations.
• Collaborating closely with Human Resources and across program teams for seamless onboarding, grant allocation reporting, and strategic resource alignment.
• Presenting actionable financial insights to MAAC Board and Policy Council, driving informed decisions and impactful outcomes.
• Preparing for State and Federal Audits, embodying excellence and accountability in financial management.
• Ensuring accuracy and compliance in expenses and encumbrances, maintaining meticulous records and fulfilling program contractual requirements with precision.
• Supervising a Fiscal Coordinator to support generating insightful financial reports and conducting queries, fostering a culture of learning and continuous improvement.
• Upholding strong internal controls, analyzing cost data, and resolving technical accounting issues, ensuring sound financial practices across the program.
• Cultivating effective communication with stakeholders, vendors, and contractors, embodying our commitment to collaboration and partnership.
• Leading by example in embracing a collaborative and supportive work environment.

QUALIFICATIONS

Knowledge of:

• Federal cost principles applicable to Head Start and Early Head Start awards, including 2 CFR part 200, Subpart E
• California Department of Education (CDE) / California State Preschool Program (CSPP) fiscal regulations and reporting requirements
• California Preschool Accounting Reporting Information System (CPARIS) for submission of required enrollment, attendance and 801A data for reimbursement and compliance.
• Working with complex budgets, budget planning, analysis and projections, scenario planning, monitoring, including developing spreadsheets, and methodologies for tracking in-kind donations.
• Generally Accepted Accounting Principles (GAAP).
• NetSuite accounting software knowledge is a plus
• Advanced experience with Excel
• Management and leadership principles; ability to effectively supervise, direct and evaluate staff.

Ability to:

• Exercise sound, independent judgment within general policy guidelines.
• Operate a computer, spreadsheet and database software applications, and operate other standard office equipment. 
• Communicate clearly and concisely both orally and in writing.
• Demonstrate superior computer skills, including Internet operations and various Microsoft applications or equivalent software.
• Read, write and analyze reports and complex financial data.  

EDUCATION & EXPERIENCE

We're seeking a visionary fiscal leader with the following qualifications:

• Bachelor’s degree in accounting, business or related field required, with a passion for nonprofit financial management.
• Minimum of three (3) years of progressive accounting/finance work experience, preferably within a federally funded nonprofit environment.
• Experience with Head Start and State Funded Pre-School Programs is highly valued.
• Proven supervisory experience, demonstrating leadership, mentorship, and a commitment to team development.
• Proficiency in Microsoft Office Suite and financial software systems, with a knack for leveraging technology for impactful financial management.
• Strong understanding of financial and accounting and business principles, coupled with a keen eye for detail and accuracy.
• Excellent communication skills, both verbal and written, with the ability to convey complex financial concepts effectively.
• Commitment to continuous learning, growth, and staying abreast of fiscal regulations and best practices.
• Embraces diversity, equity, and inclusion, fostering a culture of belonging and respect within the program and broader community.  

VALUE-BASED BEHAVIORS

Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions
Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers
Identifies and takes advantage of opportunities for personal and professional development
Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines
Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems
Follows rules, regulations, and policies; positively contributes to implementing changes
Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes

HEALTH STATUS

Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.

BACKGROUND CLEARANCE

All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.

Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.

TRANSPORTATION

Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.

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