Facilities Assistant Manager

Job Summary

The Facilities Assistant Manager supports the Facilities Manager in overseeing the facility’s daily preventative/corrective maintenance while prioritizing a safe work environment. They ensure the proper operation of all company-owned assets such as material handling equipment, automated conveyors, packaging equipment, HVAC units, lighting & electrical systems, plumbing and general maintenance of shared office areas, including any capital improvements. The Facilities Assistant Manager maintains an understanding of operational protocols, aiming to enhance the efficiency of the DC and help the Facilities Manager problem-solve challenges presented by employees and members of the leadership team. They also help oversee the general cleanliness and sanitation of the facility via a custodial team.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Operational

• Assists with the management and training of facilities/maintenance employees to fulfill the needs of the department on all shifts. This includes preventative and corrective maintenance, cleaning and sanitation, and general capital improvements to the facility.
• Provide guidance and recommendations to building management regarding updates or changes related to increasing the efficiency or effectiveness of the operation.
• Well versed in Lock Out/Tag Out procedures and Arc Flash requirements, assisting in ensuring team members are properly trained and follow all Safety guidelines.
• In collaboration with the Facilities Manager, the Facilities Assistant Manager will:
• Provide guidance and recommendations to building management regarding updates or changes related to increasing the efficiency or effectiveness of the operation.
• Manage facilities and maintenance budgets to achieve financial goals.
• Collaborate with operations to schedule critical equipment downtime to perform maintenance ensuring efficient and effective flow of the systems necessary to meet customer demand and operational metrics.
• Maintain our Computerized Maintenance Management System (CMMS) for the completion of time/meter-based preventative maintenance checklists and corrective actions on all building equipment and assets needed for the facility's operation.
• Maintain spare parts inventory, through the CMMS, keeping accurate counts to reduce downtime and assist in cost analysis of operation.
• Coordinate response to emergency maintenance requests as required.
• Facilitate the repair and maintenance of conveyor belts/automation within the facility to a high degree of excellence, ensuring a smooth operation on all shifts.
• Obtain estimates for the supplies, equipment, and materials necessary to complete projects.
• Has knowledge of general building maintenance and repair to include electrical, mechanical, plumbing and carpentry.
• Supervise replacement and addition of warehouse pallet racking when necessary, ensuring proper anchoring and adherence to safety measures.
• Complete weekly, quarterly & annual tests on fire suppression and related monitoring equipment
• Organize the repair of items under warranty from the manufacturer.
• Other duties as assigned.

People

• Ensure the timely completion of all employee performance reviews and provide frequent and constructive feedback to all team members in accordance with the Great Employees Only philosophy.?
• Interact with employees regularly to promote a high level of engagement and ensure all safety regulations are followed.
• Promptly complete all admin duties relating to employee management to the expected standard.

Leadership

• Collaborate with the leadership team within the building to meet the needs of the DC and foster a team mentality.
• Work with the Facilities Manager and Team Leads to create development plans for employees to maintain engagement and develop a leadership bench.
• Maintain a high level of integrity and honesty, embodying the core values of the company and modeling them for our employees.
• Serve as a leader not only for the assigned department, but for the entire distribution center, holding peers, managers and employees accountable to expectations.