Database Sustainment Specialist

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes. Disclosure This is a federal contracting opportunity that we, the Company, are bidding on and has not been awarded. The availability of this position is contingent upon successful award of the contract. If awarded, this is a base plus 4 contract that would start 8/1/2026 and last through 7/31/2026 (if all Option Years are awarded). Position Summary The Database Sustainment Specialist (DSS) provides comprehensive sustainment, maintenance, reconciliation, and data integrity support for Bureau of Medicine and Surgery (BUMED) Facility Management databases and related enterprise systems. The DSS is responsible for maintaining facility, asset, space utilization, project management, and preventive maintenance data across multiple systems of record under the technical direction of Activity Facility Managers. The DSS ensures the accuracy, completeness, and synchronization of facility information, drawings, assets, preventive maintenance schedules, project records, and real property data across BUMED, NAVFAC, and Defense Health Agency (DHA) systems. The position supports facility operations, maintenance management, space utilization planning, project tracking, customer support, and reporting activities while serving as a key resource for data validation, reconciliation, and system sustainment efforts. Accommodation Requests We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. If reasonable accommodation is needed to participate in the job application or interview process, contact our HR Director (April Hawkins) at View phone number on click.appcast.io or View email address on click.appcast.io Essential Duties and Responsibilities Facility Management Database Sustainment Provide ongoing sustainment, maintenance, and administrative support for all Facility Management databases and related systems. Maintain database records based on information provided by and under the technical direction of Activity Facility Managers. Ensure facility management systems contain current, accurate, and complete information. Monitor data quality and perform corrective actions to resolve discrepancies across systems of record. Computer-Aided Facility Management (CAFM) and Drawing Management Ensure the most current facility drawings are uploaded and maintained within CAFM systems. Manage and maintain facility drawings produced in Drawbase (CAD) and AutoCAD. Retrieve and update drawing files maintained in BUMED Headquarters and Regional SharePoint repositories. Identify and correct discrepancies between room inventory records and facility drawings. Ensure all room inventory records are properly linked to corresponding facility drawings. Maintain facility space records to support occupancy, utilization, and planning activities. Asset Management and Data Reconciliation Reconcile facility inventories against authoritative real property databases, including iNFADS, on at least an annual basis. Identify discrepancies between Real Property Installed Equipment (RPIE) records and MAXIMO asset inventories. Conduct asset verification and validation activities, including field verification when required. Maintain working inventories of incorrect or missing asset information and coordinate corrective actions with responsible contractors and stakeholders. Support building name reconciliation efforts between iNFADS, DMLSS-FM, and LogiCole systems. Maintain records supporting facility asset lifecycle management activities. Maintenance Management Support Maintain preventive maintenance schedules when not covered under Operations and Maintenance (O&M) contracts. Reconcile maintenance contractor equipment inventories and preventive maintenance schedules using contract J-Tables and related documentation. Track and monitor MAXIMO work orders and update DMLSS-FM records to reflect current maintenance status. Analyze work order activity and maintain performance metrics related to: Emergency Work Orders Urgent Work Orders Routine Work Orders Completed Work Orders Cancelled Work Orders Open Work Orders Produce monthly reports and trend analyses of maintenance performance indicators. Project Management Database Support Maintain and update records for active facility projects within systems of record, including eProjects, Project Tracker, and related databases. Monitor and report design, construction, renovation, and maintenance project progress. Support project status reporting and project portfolio management activities. Gather and maintain project documentation and supporting records. Facilities and Real Property Reporting Generate reports and analytical products from multiple facility management systems and repositories. Perform BUILDER work item and work order data extraction from MAXIMO. Conduct Facility Restoration and Modernization data analysis utilizing FRES information. Retrieve and analyze facility condition history and condition assessment ratings. Assist with Maintenance Action Plan (MAP) data validation and verification activities. Access and support analysis of DD Form 1391 project information from PAX. Space Utilization and Occupancy Management Support facility space utilization planning and management activities. Track and document personnel occupancy assignments, locations, and organizational allocations. Maintain space utilization databases and records. Develop and maintain seating charts for headquarters and detached personnel. Manage workstation assignments and key control records. Support post-space utilization assessments and occupancy tracking initiatives. Stakeholder Coordination and Facility Support Maintain current points of contact for NAVFAC Asset Managers and Real Property Asset Officers (RPAOs). Support NAVFAC personnel, contractors, and vendors with facility and equipment access requirements. Escort authorized vendors performing facility maintenance services as required. Gather facility information and supporting documentation following POAM surveys and assessments. Coordinate with government personnel, contractors, and stakeholders to resolve facility data issues. Work Order and Administrative Support Submit facility-related work orders through designated SharePoint portals and maintenance management systems. Track work order status and coordinate follow-up activities with maintenance providers. Maintain and update facility management SharePoint sites and document repositories. Update regional and headquarters shared drives with current facility documentation and records. Support preparation and maintenance of Special Projects Board documentation, spreadsheets, reports, and presentations. Training and Customer Support Provide customer support to Facility Management personnel and system users. Deliver training and user assistance on facility management databases and systems as requested. Support user adoption and effective utilization of facility management tools and applications. Assist in development and maintenance of user guides, procedures, and training materials. Education, Experience, and Technical Skills Required Education, Experience, and Technical Skills Minimum of three (3) years of experience working with: BUILDER Sustainment Management System MAXIMO Computerized Maintenance Management System (CMMS) DMLSS-FM (Defense Medical Logistics Standard Support – Facilities Management) Experience supporting facility management, maintenance management, real property management, or related programs. Ability to analyze and interpret facility management data from multiple systems of record. Must have or be able to obtain and maintain a Real ID or Passport in order to undergo commercial airfare travel Must have or be able to obtain and maintain a valid driver's license Preferred Education, Experience, and Technical Skills Associate’s degree in Facility Management, Information Systems, Business Administration, Engineering Technology, Construction Management, or related discipline. Experience supporting BUMED, DHA, NAVFAC, or other Department of Defense organizations. Experience with: AutoCAD CAFM Systems iNFADS LogiCole FRES PAX eProjects Project Tracker SharePoint Strong database management and data reconciliation skills. Knowledge of facility management, maintenance management, and asset management principles. Ability to identify, analyze, and resolve data discrepancies across multiple systems. Strong reporting, analytical, and problem-solving capabilities. Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint. Ability to work independently and manage multiple priorities. Excellent organizational, communication, and customer service skills. Ability to maintain accurate records and ensure data integrity across enterprise systems. This position primarily operates in a professional office setting with standard office equipment and a quiet, climate-controlled environment. While in the office, there is no regular exposure to loud noise, hazardous materials, or heavy machinery. This role also requires periodic travel to project sites, including locations undergoing renovation or active construction. During site visits, the employee may be exposed to non-temperature-controlled environments, construction noise, dust, and other typical conditions found on job sites. Appropriate personal protective equipment (PPE) may be required during these visits, depending on site conditions. This role will require to work typical hours at the request of the client or role demands. Physical Demands Sitting/Standing: This is not a sedentary role. This role requires the ability to be on your feet moving around a construction site for most of the day interacting with contractors, contractor representatives, and inspecting the construction work that is being performed. Walking: This role requires the ability to move about outside in various geographic and building terrains to access a construction site to provide quality assurance services. Stooping/Kneeling/Crouching/Crawling: This role requires stooping, kneeling, crouching, crawling, and ladder climbing to inspect all aspects of building construction to foundations, crawlspaces, and roofs. Using Hands/Fingers: This role constantly operates technological office equipment such as laptop, mouse, keyboard, computer monitors, telephones, and scanners, copiers, and fax machines. Talking/Hearing: This role requires constant communication with others in the organization to exchange information, review information, and make decisions about information. Seeing: This role requires the ability to see, view, and distinguish all aspects of construction to ensure quality control. Carrying/Lifting: This role requires lifting up to 30 lbs to transport technological office equipment, safety equipment, and other needed construction items to and from various workspaces. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Native American Hiring Preference Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order: First, to qualified Pokagon Band citizens; and Second, to qualified spouses and qualified custodial parents; and Third, to other qualified Native Americans; and Fourth, to all other qualified applicants Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President. Home Office Connectivity Requirements for Hybrid & Remote Positions To ensure reliable collaboration, client service, and secure access to company systems, the Company requires minimum connectivity standards to be eligible or remain eligible to work in a hybrid or remote capacity. Employees working remotely must maintain broadband internet service capable of consistently supporting video conferencing, VPN connectivity, and cloud-based applications. Hybrid or remote work eligibility may be reassessed if connectivity standards are not met. This includes: Wired broadband service (cable, fiber, or DSL) with at least minimum 100 Mbps download / 20 Mbps upload Cellular hotspot or fixed wireless cellular services (e.g., T-Mobile Home Internet) may not be used as a primary connection. The Company will comply with all local, state, and federal requirements as it relates to the reimbursement of home internet expenses. Eligibility for reimbursement of home internet expenses is defined in a separate policy. Branch: Entity: FLSA Status: Exempt 40 Work Arrangement: Onsite Reports To: Senior Program Manager Manages Others: No Overnight Travel: No Tags: #LI-Onsite The pay range for this role is: 110,000 - 120,000 USD per year (San Diego, CA) #J-18808-Ljbffr Bodwe Professional Services, LLC