HR Administrative Assistant

Talk O' Texas is searching for a dedicated, positive, friendly Bilingual Administrative Assistant. Full-time position (medical, dental, vision, life & 401k). Job purpose The HR Administrative Assistant performs day-to-day HR/staffing operations and office/clerical duties. This position will perform a variety of tasks including, but not limited to the following: Duties and responsibilities Administrative Provides clerical and administrative support to COO and HR/Office Manager. Answers telephone and greet visitors to the office in a professional and friendly manner. Coordinate office supply orders. Human Resources Hire production employees as needed to always keep a fully staffed production line. Post jobs, process applications and maintain an adequate pool of applicants for attrition. Maintain seasonal new hires and terminations in HRIS, time clock and payroll systems. Track attendance in time clock for production employees. Process weekly payroll for seasonal employees. Maintain I-9 and seasonal employee personnel files. Process new hire paperwork. Administer/log first aid. Other duties and projects assigned. Off Season Coordinate and participate in seasonal employee evaluations Rotate and archive office files (personnel, payroll, accounting, etc.) Annual HR projects (job descriptions, audits, etc.) Initiate and complete relevant HR/Payroll compliance education and training (seminars, webinars, manuals, magazines, websites {i.e. SHRM, DOL, EEOC, IRS, BLS, OSHA, etc.}). Identify and research human resource management policies, practices and procedures that optimize productivity, efficiency and conformance to legal requirements. Qualifications include: High school diploma or equivalent required Proficiency in Microsoft Office (Outlook, Excel, Word, etc.) Ability to use basic office equipment (i.e. telephone system, printer, fax, copier, etc.) Excellent verbal and written skills in English and Spanish Outstanding interpersonal skills displaying patience, humor and helpfulness at all times (frontline contact for employee issues). Ability to maintain strict confidentiality regarding payroll, employee issues and company business. Ability to multitask handling multiple deadlines and/or projects. Must be detail oriented with excellent organization skills: accuracy is essential PHR or SHRM-CP certification a plus Administrative support experience required – 2+ years HR training and/or experience required Working conditions Office environment with moderate-to-high public/associate interaction. Early morning schedule 6 months out of the year during production season. Physical requirements Must be able to read and communicate instruction, processes and procedures to staff. Required to sit at computer workstation approximately 6 to 8 hours a day. Assigned to answer and direct phone calls. Occasionally required to move about the production and warehouse facilities. Often required to stand, reach, pull and bend when performing required tasks. #J-18808-Ljbffr