Contract Billing Specialist

Job Description

Job Description

Contract Billing Specialist II

Job Summary

We’re seeking an experienced Contract Billing Specialist II to support high‐visibility contract portfolios requiring precision, compliance, and deep expertise in complex contract billing. This role is ideal for a billing professional who thrives in a fast‐paced, audit‐driven environment and is highly skilled in contract billing and multifaceted contract structures. You will own billing execution for assigned programs, preparing accurate invoices, validating cost data, supporting audits, and ensuring full compliance with contract terms and applicable accounting and billing regulations. Your work directly impacts cash flow, financial health, and our relationships with key customers.

Responsibilities

Lead Complex Billing Preparation & Submission

• Prepare and submit Cost, Time & Material, Firm Fixed Price including Milestone, Progress Payment, and Performance‐Based invoices, ensuring full compliance with contract requirements.
• Validate billed costs for allowability, accuracy, and alignment with contractual terms.
• Tie billed amounts to project reports, and compile all required supporting documentation.
• Maintain and update Billing Matrices, Project Setup Checklists, and contract‐specific billing schedules.

Support AR and Cash Flow

• Assist in monthly AR billed/unbilled reconciliations.
• Partner with Accounting to resolve cash application issues.
• Support collection activities on aged receivables.

Maintain Audit‐Ready Records & Internal Controls

• Follow internal billing controls and departmental desk procedures.
• Prepare complete, audit‐ready invoice packages for internal and external auditors.
• Organize and maintain invoice archives and billing schedules.

Partner Across the Business

• Collaborate with Contracts, Program Management, Pricing, and Program Support to ensure accurate billing setup, execution, and contract closeout.
• Resolve billing and collection issues, funding updates, contract modifications, and revenue configuration questions.
• Provide input to process improvements and system enhancements.

Must Have (Required Qualifications)

• 1–3+ years of billing experience, ideally within complex contract environments.
• Strong expertise in ERP systems, including billing, general ledger (GL) and project ledger (PL) interactions, reporting and project setup.
• Experience preparing detailed invoice packages
• Working knowledge of standard billing requirements, cost principles, and compliance frameworks.
• Strong reconciliation, analytical, and problem‐solving skills with the ability to validate costs against Project Cost Reports and GL data.
• Demonstrated ability to manage high‐volume billing cycles with strict monthly deadlines.
• Experience supporting audits and producing audit‐ready documentation.
• Advanced Excel proficiency; familiarity with reporting tools, contract lifecycle systems, or data warehouse environments.

Preferred Qualifications

• Experience billing multi‐line‐item contract structures and preparing Progress Payment submissions.
• Understanding of indirect rate adjustments.
• Background in contract financial operations, revenue recognition, or project lifecycle processes.
• Experience with electronic invoice submission platforms.
• Bachelor’s degree in Accounting, Finance, Business, or related field.