Administrative Assistant 1/Trainee- 220216

Administrative Assistant 1/Trainee, SG-11/SG-NS

The Administrative Assistant 1/Trainee, SG-11/SG-NS, within the State Commission of Correction (SCOC) will be trained to provide clerical support for the following critical agency functions:

• Answer agency's Main Phone line
• Monitor agency's shared electronic mailboxes
• Provide administrative support to field/forensic operations units and the SCOC Office of Counsel
• Process FOIL requests
• Manage motor vehicle fleet operations and maintenance
• Produce Commission Annual reports
• Act as liaison to the Medical Review Board and Citizen's Policy and Complaint Review Council
• Act as office support, handling incoming and outgoing mail equipment maintenance management, and supply procurement

Minimum Qualifications

NON-COMPETITIVE MINIMUM QUALIFICATIONS:

Administrative Assistant Trainee 1, NS (Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. Advanced placement to the trainee 2 or journey level may be possible depending on education and experience and subject to agency approval.

NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

COMPETITIVE MINIMUM QUALIFICATIONS:

Administrative Assistant Trainee 1, NS (Equated to SG-8): One year of permanent-competitive or 55B/C service in a title SG-6 or higher and otherwise eligible for transfer.

Administrative Assistant Trainee 2 (NS, Equated to SG-10): One year of permanent-competitive or 55B/C service in a title SG-8 or higher and otherwise eligible for transfer.

Administrative Assistant 1, SG-11: Permanent service in an Administrative Assistant 1 (formerly known as Secretary 1) title OR one year of permanent-competitive or 55B/C service in a title SG-9 or higher and otherwise eligible for transfer.

NOTE: Trainees will be required to take four mandatory courses during the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas, through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11. Completion of coursework is not required for appointment to the Trainee 1 level. Please contact Human Resources for any questions on eligibility or regarding the traineeship.

Additional Comments

Candidates from diverse backgrounds are encouraged to apply. SCOC is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.

Please be advised that the State Commission of Correction does not currently offer sponsorship for employment visas.

REASONABLE ACCOMMODATION: The NYS State Commission of Correction provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, Inclusion and Accessibility Unit at View email address on click.appcast.io or View phone number on click.appcast.io.

Some positions may require additional credentials or a background check to verify your identity.