STAFF ASSISTANT

Staff Assistant - 42001337

Staff Assistant Florida Department of Agriculture and Consumer Services Division of Plant Industry *** Open Competitive Opportunity*** Contact: Sara Restrepo, Phone View phone number on click.appcast.io

Minimum Requirements: A high school diploma or its equivalent and three (3) years of secretarial or clerical work experience; or College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience; or Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience. Educational Note: Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained. Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. Requires possession of a valid Class E driver license.

Additional Requirements: This position has vendor invoice/warrant processing responsibilities 215.422, F.S. Occasional travel required.

Job Duties: General Statement: This position serves as an office assistant and provides administrative support to the Bureau of Plant Inspection. The incumbent assists in all facets of coordinating and reporting activities. Reviews reports submitted by field staff and enters data in relevant databases. Ensures billing information is accurate and up to date in Plant Pay Dynamics. Receives and properly routes telephone calls, emails, and Helpline tickets, facilitating timely responses to requests. Conducts fiscal activities for the Regional Administrator. Activities include preparing requisitions and purchase orders, assembling and gathering signatures for recurring bill forms, processing and submitting invoices and contract summaries, maintaining vendors' contact information and accessing and inputting information into the Administrative Image Management (AIMS) system. Responsible for reviewing and preparing a summary of vehicle reports, checking the accuracy of submitted information, and inputting necessary data into the Florida FleetWave system. Submits requests for corrections to information in the FleetWave system to the Property Office. Responsible for ordering office supplies and uniforms. Develops and maintains a digital log of all orders placed, verifies accuracy upon receipt, and processes invoices for items received. Makes travel arrangements for trainings and workshops, including assisting with hotel reservations, and prepares State Travel Management System (STMS) trip forms as needed. Conducts annual inventory verifications. Assists with emergency program functions as needed, including designing forms, spreadsheets, and charts for documenting program information. Liaises with other departments, agencies, and divisions as needed by the Regional Administrator. Performs related work as directed by management.

Knowledge, Skills, and Abilities: Knowledge of Department and Division policies and office procedures. Knowledge of grammar, spelling, punctuation, and arithmetic. Knowledge of formats for business letters and forms. Skill in typing. Skill in handling public inquiries and requests effectively and courteously. Skill in operating a multiline telephone system. Ability to compile and summarize information to develop reports. Ability to operate general office equipment. Ability to plan, organize, and coordinate work assignments. Ability to communicate effectively, verbally and in writing. Ability to establish and maintain effective working relationships with others. Ability to organize and accurately file. Ability to compile and analyze data for administrative reports. Ability to maintain records management systems.

The Benefits of Working for the State of Florida Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal holiday each year; State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please visit ;) Flexible Spending Accounts; Tuition waivers; And more! For a complete list of benefits, visit . For an estimate of the total compensation package for this position, please visit the "Total Compensation Estimator Tool" located above under the "Posting Closing Date."

Special Notes: Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: WINTER HAVEN, FL, US, 33831 WINTER HAVEN, FL, US, 33880 WINTER HAVEN, FL, US, 33881 WINTER HAVEN, FL, US, 33884

Nearest Major Market: Lakeland