Operations Project Analyst - Central and Strategic Operations (Medical Center)

At Houston Methodist, the Operations Project Analyst position provides administrative support to the department by managing strategic projects directly tied to the department’s operational focus. This role coordinates office duties that require initiative, judgment, organizational skills, and knowledge of organizational policies and practices. The analyst uses internal and external data sources and software tools to support the management team, collecting relevant data, compiling information for management decisions, and ensuring the successful execution of related events. Projects are directly linked to the evolution of the department’s/division’s operational focus. Responsibilities include meeting and event preparation, formulating reports, and preparing data for presentation to support department initiatives.

FLSA STATUS

Exempt

QUALIFICATIONS

EDUCATION

High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE

Must have one of the following: Two years of secretarial, healthcare, medical research, or academic setting experience of which one year must include project coordination OR a Bachelor's degree with no experience

SKILLS AND ABILITIES

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through ongoing assessments and performance evaluations. Sufficient proficiency in speaking, reading, and writing English necessary to perform essential functions, especially with regard to activities impacting patient or employee safety or security. Ability to effectively communicate with patients, physicians, family members and co-workers in a customer‑service focused manner. Analytical skills to develop appropriate solutions to problems. Effective communication skills at multiple staff levels. Excellent time‑management skills; ability to work effectively with multiple time‑critical priorities. Proficiency in Microsoft Office, including Excel and related applications. Well‑developed organizational skills. Attention to detail with a high priority for timely and accurate information. Ability to work independently and on cross‑functional and interdisciplinary teams.

ESSENTIAL FUNCTIONS

PEOPLE

Promotes a positive work environment and contributes to a dynamic, team‑focused unit that actively helps one another achieve optimal results. Collaborates with others by actively communicating and reporting pertinent information and data comprehensively. Engages key contacts to obtain information related to strategic initiatives highlighted by management. Represents department management at assigned committees and other entity‑related events.

SERVICE

Participates on committees and task forces, ensuring that critical objectives are understood and action items delegated. Follows up on action items to ensure completion of assignments. Coordinates department meetings and events, including scheduling, room assignments, equipment and catering needs. Composes meeting minutes for committees and department meetings. Conveys information to director and management by assembling and summarizing data. Uses software applications to create routine and non‑routine management level communications and reports.

QUALITY/SAFETY

Maintains paperwork, creates files, and develops effective presentation tools and reports for significant activities. Utilizes technology resources to conduct research for assigned projects. Collects relevant data, compiles information for management decisions, and ensures successful execution of related events/activities. Reconciles data to determine if results match expectations. Performs routine administrative tasks to support efficient departmental operations. Develops reports and presentation materials for director/management to showcase the need for change.

FINANCE

Maintains and reports key financial and operational metrics/processes as directed. Assists management in routine financial endeavors such as processing invoices and/or budget activities. Displays self‑motivation to manage time effectively and prioritize daily tasks. Adheres to organizational guidelines regarding financial issues. Contributes to meeting departmental financial targets by optimizing efficiency and reducing expenses.

GROWTH/INNOVATION

Improves operations by analyzing results and variances, identifying trends, and recommending actions. Seeks continuing education opportunities to expand learning beyond baseline competencies with a focus on continual development.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

Uniform: No Scrubs: No Business professional: Yes Other (department approved): No

ON‑CALL

On Call: No Note that employees may be required to be on‑call during emergencies (ie. disaster, severe weather events) regardless of selection below.

TRAVEL

May require travel within the Houston Metropolitan area: Yes May require travel outside Houston Metropolitan area: No #J-18808-Ljbffr Houston Methodist