School Treasurer at Challenger Early College High School

divh2Middle School Office Manager/h2pUnder general supervision, serves as the office manager of a middle school as well as the personal and confidential secretary to the school principal. In addition to welcoming students, parents and staff to the office/school, the Secretary is responsible for maintaining accurate financial records at the school level. Reports to the school principal./ph3Essential Job Functions/h3ulliScreens office visitors and telephone callers./liliMaintains accurate financial records of all individual school accounts in compliance with applicable laws and Board policies./liliEnters payroll information daily and confirms appointment of substitute teachers./liliPrepares payroll reports for submission to central office./liliMonitors staff absences and ensures that substitutes are assigned when required./liliVerifies and reports staff absences./liliMaintains and records all employee leave information for payroll and benefits purposes./liliPrepares bus drivers payroll forms for field trips./liliPrepares purchase orders, invoices and payroll./liliPrepares checks and processes for mailing./liliPrepares sales tax reports, financial reports and 1099 reports./liliExamines and prepares reimbursement requests for travel expenses./liliResponsible for the collection and receipt of all student fines and funds./liliMaintains checking accounts and makes bank deposits daily./liliMonitors all budget balances and ensures that funds are spent by deadlines./liliMaintains fixed assets records and prepares reports./liliForwards school maintenance work orders to the Maintenance Department via computer and monitors completion./liliOrders all custodial supplies./liliReceives all incoming shipments to verify receipt and distribution to proper school locations./liliUses general office machines such as copiers, calculators, computers, etc./liliMaintains confidentiality in matters relating to the school./li/ulh3Additional Job Functions/h3ulliAssists in a variety of school operations; performs special projects and assignments as requested; and prepares reports./liliGathers, assembles and summarizes data and information./liliPrepares all items for outgoing school mail and package shipments./liliArranges for security officers for school dances, athletic events and end-of-school days and activities./liliParticipates in the duties related to the administration of an office./liliResponds to complaints and requests for information./liliPerforms other related duties as assigned by the principal./li/ulh3Minimum Training and Experience/h3pGraduation from high school with preference given to an Associates degree in bookkeeping or accounting, or an equivalent combination of education, training and experience that provides the knowledge, skills and abilities required to perform the job functions./ph3Minimum Qualifications or Standards Required to Perform Essential Job Functions/h3pstrongPhysical Requirements:/strong Requires light physical work. Must be able to lift mail and boxes up to ten pounds. Must be able to sit at a computer for extended periods of time./ppstrongInterpersonal Communication:/strong Requires the ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignments or directions to parent, students and staff as well as subordinates or assistants./ppstrongLanguage Ability:/strong Requires the ability to read simple to complex forms. Requires the ability to prepare time sheets and supply requisitions using prescribed format./ppstrongIntelligence:/strong Requires the ability to apply common sense understanding to carry out instructions furnished in written or oral form./ppstrongVerbal Aptitude:/strong Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English./ppstrongNumerical Aptitude:/strong Requires the ability to add, subtract, divide and multiply./ppstrongMotor Coordination:/strong Requires the ability to coordinate hands and eyes rapidly and accurately in using a keyboard./ppstrongInterpersonal Temperament:/strong Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate to high levels of stress./ppstrongPhysical Communications:/strong Requires the ability to talk, write and hear./ppstrongOther:/strong Must be eligible for being bonded./ppstrongKnowledge, Skills and Abilities:/strong/ppSkill in human relations in dealing with the high volume of people in and out of a busy office./ppAbility to communicate effectively both orally and in writing./ppGeneral knowledge of the standard procedures for running a busy office./ppKnowledge of the use of standard office equipment./ppGeneral knowledge of computer skills and familiarity with required computer programs./ppWorking knowledge of accounting and bookkeeping techniques and practices, and maintaining a checking account./ppAbility to demonstrate proper telephone etiquette./ppAbility to establish and maintain effective working relationships with staff, students, parents and volunteers./ppAbility to maintain confidentiality./ppAbility to exercise independent judgment and initiative in completing work assignments./ppGeneral knowledge of rudimentary first aid./ppstrongDisclaimer:/strong This job description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees in this job. It is not a contract or guarantee of employment, salary or benefits./p/div