Controller

Controller Position at Haddad Plumbing and Heating Inc.

Haddad Plumbing and Heating Inc. is seeking a Controller to join our team at our headquarters in Newark, New Jersey. The Controller will be responsible for overseeing all accounting and financial operations of the organization. This role will lead accounts payable, accounts receivable, bank and credit card reconciliations, and payroll functions. The ideal candidate will demonstrate exceptional mathematical aptitude, organizational capability, and written and verbal communication skills. The Controller will work in close partnership with the CFO to ensure effective management of all financial aspects of the company.

Responsibilities:

• Oversee all accounting functions including general ledger, accounts payable, accounts receivable, payroll, bank reconciliations and credit card reconciliations
• Ensure all receiving is done correctly by purchasing to aid finance in precise job costing
• Prepare budgets and forecasts for each project
• Prepare and assist outside accountant in timely and accurate monthly, quarterly and annual financial statements
• Manage month-end and year-end close out process for bank accounts, credit cards, accounts payable and accounts receivable
• Ensure all vendor accounts are properly maintained and accurately reconciled weekly and monthly
• Analyze financial results and provide management with reports on profitability, margins and cost controls
• Prepare cash flow forecasts and manage working capital
• Manage accounts receivable collections to ensure timely collection of receivables
• Ensure all billing (both service and AIA billing) is sent timely to customers
• Work with vendors to ensure timely payment and no account holds
• Manage cash flow to ensure project funds are allocated to the proper vendors for the job material

Job Costing and Project Accounting:

• Monitor job costing for service and project work, including labor, materials, equipment and subcontractors
• Review work-in progress (WIP) schedules and percentage-of-completion reporting
• Identify areas with over budget costs and billing issues
• Work with operations and project managers to properly prepare accurate monthly job requisitions for billing

Budgeting and Forecasting:

• Lead and prepare annual budgeting and periodic forecasting processes for review with management
• Track actual results versus budget and present to management with explanation
• Provide management with pricing support for labor rate analysis and overhead allocation
• Ensure proper monthly budgeting to allocate for payroll, overhead and vendor expenses

Compliance and Control:

• Ensure compliance with tax requirements
• Work closely and coordinate with outside accounting firm to maintain accurate books and records and for quarterly and annual financial reports
• Maintain strong internal controls and processes for finance team
• Work with outside auditors as necessary
• Ensure jobs are properly set up in Sage
• Ensure all lien waivers and project specific documents are properly uploaded or sent to client for payment release

Payroll and Labor Cost Oversight:

• Oversee payroll processing
• Ensure accurate labor allocation to jobs and departments
• Monitor overtime, burden rates and labor efficiency

System and Process Improvement:

• Manage and optimize accounting and job-cost system (Sage 100 Contractor)
• Improve financial processes, reporting automation and internal workflows
• Draft and prepare a standard operating procedure book for all processes of the finance department
• Support system integrations between accounting, field operations and billing

Leadership and Collaboration:

• Supervise and train accounting staff, accounts payable, accounts receivable and finance manager
• Serve as financial partner to ownership, operations and project management teams
• Provide financial guidance to all areas of the company

Requirements:

• Bachelor's degree in Accounting or Finance is required
• 7+ years of related experience is required
• Strong understanding of job costing and project-based accounting
• Strong knowledge of internal controls and accounting guidelines
• Proficiency with Microsoft Office and accounting software
• Experience with Sage 100 Contractor (preferred)
• Experience in construction, plumbing, HVAC or other skilled trades preferred
• A valuable record of improving financial results

Position Type and Expected Hours of Work:

This is a full-time position with working hours scheduled from Monday to Friday, 8:00 am – 5:00 pm. Travel no travel is expected for this position.

Benefits Include:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) plan with company match
• Paid time off (PTO)
• Paid holidays
• Paid vacation
• Opportunities for career growth and advancement