Buyer - Consultant Services

Procurement Assistant

Under minimal supervision and in accordance with IDA policy and procedures, this position assists in the administration of procurement function at IDA-SAC/STPI. This position is responsible for the purchase of items, materials, and services of a technical and specialized nature. Depending upon the projects this position supports, it may be a full-time or term-appointed position.

Responsibilities

• Reviews consultant requisitions and supporting documentation for completeness and compliance with IDA procedures. Processes consultant agreements, purchase orders, and related procurement documentation within approved signature authority.
• Reviews Statements of Work (SOWs), labor categories, labor rates, independent consultant documentation, and supporting materials to ensure accuracy, completeness, and compliance with applicable procurement requirements.
• Coordinates procurement actions related to consultants and professional services from intake through purchase order issuance, including communication with requestors, consultants, Accounts Payable, Security, Legal, and other internal stakeholders.
• Utilizes Deltek Costpoint and other procurement systems to process requisitions, issue purchase orders, maintain procurement records, and support reporting activities.
• Maintains procurement files and supporting documentation to ensure compliance with Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and IDA policies and procedures.
• Assists in the preparation, review, and administration of consultant agreements, amendments, and other procurement-related documents associated with professional services engagements.
• Tracks procurement actions and follows up on outstanding documentation, approvals, onboarding requirements, and vendor setup activities to support timely processing and issuance of consultant agreements and purchase orders.
• Supports high-volume consultant processing activities while maintaining accuracy, organization, and compliance with internal service level expectations and deadlines.
• Keeps management informed of procurement issues, delays, and compliance concerns impacting consultant processing activities.
• Performs other duties as assigned.

Qualifications

• Bachelor's degree in Business preferred with three years progressively responsible work experience in purchasing and negotiation procedures with defense contractors; or equivalent work experience.
• Experience with Deltek Costpoint required.
• Knowledge of FARs and DFARS as they apply to government contractors.
• Ability to analyze data using price trend analysis and cost factoring and to apply results to current market and proposals.
• Computer experience with software such as MS Excel, MS Word, as well as other Microsoft applications. Familiarity with automated reporting tools is also desirable.
• Ability to work under pressure of deadlines and deal with all levels of staff and management with tact and diplomacy.
• Ability to communicate effectively both orally and in writing with all levels of personnel.
• Ability to obtain and maintain necessary security clearance.
• US citizenship is required
• Successful completion of a criminal background check is required.

Why Work At IDA?

• Competitive salary and benefits, including diverse health insurance options, generous 10% contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off, and relocation reimbursement.
• Mission-oriented work at a non-profit that supports and protects our Nation's warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of communication only during core business hours.
• Located in Alexandria's high-tech corridor, IDA's Potomac Yard facility is equipped with state-of-the-art technology, workspaces and gym.
• Easy access to local dining and shopping, the Potomac Yard Metro stop and the Potomac Yard DASH bus stop. Employer contributes $300/month (IRS max) to commuter benefits.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $68,681 - $109,890. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.