Office Assistant & Receptionist

Office AssistantThe Ray School is seeking to hire an Office Assistant & Receptionist who sincerely enjoys elementary students and their families. The ideal candidate will have the ability to communicate in a positive manner, have excellent phone skills, be proficient in various computer technology systems, and have strong organizational skills.The Office Assistant & Receptionist's duties include welcoming guests and greeting visitors of the school as well as enforcing basic entry security measures. This role also coordinates front-desk activities, including attendance, arrival/dismissal, distributing correspondence, answering and redirecting in-coming phone calls, other general office duties as needed.Position begins immediately, open until filled.This position is governed by the HSS/NEA-NH Union Agreement.This is a school year position with an hourly range of $20.90 to $27.43 depending on education and experience.To support the administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/clerical and administrative functions for the administration, faculty and staff, including performance of key school administrative tasks.Reports to: Building PrincipalSupervises: NoneThe principal function of an employee in this position is to provide clerical support to the Main Office as well as provide customer service to the public.General Responsibilities:Greet and screen office visitors following school safety protocolsAnswer incoming telephone calls. Forward calls and messages in a professional mannerSorting incoming mail for staff and studentsAssist in managing email addressesAssist volunteers in filling out online volunteer formAnswer general inquiries or disperse general information on school procedure and policyEnsure daily student and staff attendance records are accurate and up to date, as directed by building administrationIssue temporary and permanent bus passes, communicate dismissal changes as neededAct as point of contact for transportation issues that arise related to arrival and dismissal of studentsAssist with school mailings including collection and deposit of student fees (by email)Principal's Weekly email to parents, students, & staffIssue and file NH State Youth Employment Certificates (if applicable)Maintain records and logs of Staff & student sign in/out, Visitor sign in, Staff meeting attendance, Recess schedule/outdoor classroom schedule, Open campus eligibility, Phone listsMaintain all school master calendars (staff, classes, public, etc.)Maintain and update websites as neededAssist parents with general technology inquiriesSecretary for staff committees as assignedAssist with March Intensive as needed (if applicable)Coordinate substitutes (keys, schedules, timesheets, parking tags)Maintain office inventory and suppliesHelp troubleshoot issues and/or call for service for building copiersTake initiative to assist other Administrative Assistant(s)Assist with coordinating school sanctioned activities as assigned by building administration.Act as backup to building administrative assistant, as directed by building administration.Performs all duties in a professional and appropriate manner while interacting with students, parents, faculty, administration and co-workers. Perform other duties and accepts responsibilities as assignedMust comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.Performance of duty responsibilities will be reviewed annually.Year Round; 10 Month Non-ExemptEducation and Experience: High School Graduate with at least one to three years experience in office setting. Expertise in computer applications (Microsoft Office, Google Apps). A concern and commitment to working with and assisting teenagers. Personable and outgoing with ability to work well with students, staff, and the community.Necessary Knowledge, Skills and Abilities: Ability to communicate with tact, discretion and diplomacy, and with a high level of professionalism and confidentiality as outlined by FERPA. Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations. Ability to work cooperatively and effectively with peers, supervisors, parents, and outside agencies. Ability to handle peak pressure times during the school year. Flexible, timely, reliable, organized, and able to multitask as needed. Able to prioritize projects.Licensure and Certification Requirements: None requiredPrimary Physical Requirements: (Not, Rarely, Occasionally, or Frequently Required)1. Lift up to 10 lbs: Frequently required2. Lift 11 to 25 lbs: Occasionally required3. Lift 25 to 50 lbs: Rarely required4. Lift over 50 lbs: Not required5. Carry up to 10 lbs: Frequently required6. Carry 11 to 25 lbs: Rarely required7. Carry 26 to 50 lbs: Not required8. Carry over 50 lbs: Not required9. Reach above shoulder height: Occasionally required10. Reach at shoulder height: Occasionally required11. Reach below shoulder height: Occasionally required12. Push/Pull: Rarely requiredHand Manipulation: (Not, Rarely, Occasionally, or Frequently Required)1. Grasping: Frequently required2. Handling: Frequently required3. Torquing: Not required4. Fingering: Frequently required5. Controls and Equipment: Computer, telephone, copy and fax machine, 2-way radio, and postage meter.Other Physical Consideration: (Not, Rarely, Occasionally, or Frequently Required)1. Twisting: Not required2. Bending: Occasionally required3. Crawling: Not required4. Squatting: Occasionally required5. Kneeling: Not required6. Crouching: Occasionally required7. Climbing: Not required8. Balancing: Rarely requiredDuring the Work Day, Employee is Required to:1. Sit: up to 3 consecutive hours2. Stand: up to 3 consecutive hours3. Walk: up to 1 consecutive hourCognitive and Sensory Requirement(s):1. Talking: Necessary for communicating with others.2. Hearing: Necessary for receiving instructions and inquiries.3. Sight: Necessary for doing job effectively and correctly.4. Tasting and Smelling: Not RequiredWork Environment: Inside: up to 100% Outside: up to 20%Work Surface(s): Office Desk, Office Chair Carpeted floor, tile floorOther Training, Skills and Experience Requirements: Ability to work with staff, students, parents, and the communityOther Considerations and Requirements: The physical demands of an employee in this role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.Applicants will be subjected to a criminal background check as required by state law.