Athlete Partnerships Coordinator

Reports to: VP of Talent and Athlete Marketing Manager

Location: Tampa Bay, FL preferred; remote or hybrid

Type: Full Time

NOCAP Sports is the commercial operating partner embedded inside 60+ university athletic departments. We generate recurring revenue for schools by connecting them with enterprise brand partners, alongside alumni business networks, athlete marketing programs, and university procurement. That position inside the athletic department is what makes us different. 

We are hiring an Athlete Partnerships Coordinator to run the operational engine behind our athlete partnership program. You own the agreements, tracking and follow-through that turn a brand’s commitment into a signed, delivered and paid deal.

Our athlete partnership program connects college athletes with our brand partners through paid content and promotional agreements. Every deal touches an athlete, often an agent, and a brand. Each brand deal has to move through the entire motion without anything being dropped. 

You will sit under our VP of Talent, who owns contracts and negotiations, and our Athlete Marketing Manager, who owns the brand relationship and getting content live. You will own the paperwork and the system of record.

• Prepare athlete agreements from approved deal terms and brand exhibits, and send them to athletes and agents for review
• Manage every agreement end to end, including sending for signature through Dropbox Sign and DocuSign, getting signatures and keeping every pending agreement visible to the team
• Collect and file tax and banking documentation (W-9/W-8, direct deposit)
• Send milestone communication to athletes and agents as each deal moves forward
• Once an agreement is signed, introduce the athlete or agent to our Athlete Marketing Manager, who takes over communications to bring the deal to life

• Confirm each athlete's deliverables are complete and update Asana with continued communication
• Confirm every signature is in place before payment is released
• Assist with content posting across NOCAP social media platforms
• Track invoices and log paid invoices in Asana so our payments team is never working from stale information

• Keep Asana current on every athlete, deal and status so anyone on the team can find the answer without asking 
• Keep each tracker accurate and consistent with Asana
• Flag stalled deals, missing documents and mismatched information before they become a problem for our brands and athletes
• Propose simplifications when a tracker or process has more steps than it needs
  

This role is fundamental to how we deliver brand deals for our partners. You will build the agreement, send it, organize it, file it and log it yourself, often across several athletes in the same day. Accuracy matters more than speed here, but the role needs both. The people who do well get satisfaction from a clean system and a queue worked down to zero.

Your first 30 days. You know our agreement types, the compliance steps and how each active brand runs. You are preparing and sending agreements with review, and Asana reflects what is actually happening on every deal you touch.

Your first 90 days. You own agreement administration end to end without needing to be checked. Every pending agreement, outstanding deliverable and payment status is current in Asana.

Your first year. You have run the administrative side of the program through its busiest season, taken on direct agent and athlete communication, and documented the process well enough that the next person we hire can learn it from you.

• 1 to 3 years in a college athletics department, compliance office, NIL collective, sports agency or similar setting, ideally on the operations side
• A working understanding of how athletic departments, college athletes and agents operate, and the professionalism to speak their language
• Strong understanding of Asana or a comparable project management tool, and the discipline to keep it current every day 
• Discretion. You will handle athlete contracts, compensation and banking details, and that information stays confidential
• Exceptional attention to detail. You catch the wrong amount, a missing signature and the mismatched name before anyone else does
• Organized under volume. You can track hundreds of moving pieces across several brand deals without losing one
• Comfortable with contracts and documentation. You don't need legal training, but you read an agreement carefully and know when something doesn't look right
• Clear, prompt written communication with athletes, agents and brands
• Proficient with AI tools and an active adopter of new technology. You read and stand behind everything you send, including AI-assisted work. Our core stack includes Claude, Granola, HubSpot, Gemini and Asana. You will also use Dropbox Sign and DocuSign for signatures
• Familiarity with NIL, post-House settlement compliance or the NIL GO platform is a plus
• A creative background or an eye for content (social media, photography, video or design) is a plus, since you will support our content team on deliverables and posting

• Base salary of $50,000 – $70,000, depending on experience
• Comprehensive medical, dental and vision insurance, and a 401(k) with company match, on conversion to full-time
• Direct training from the leaders running the program, with a clear path into agent- and athlete-facing work