Financial Program Assistant

Financial Program Assistant

South Dakota State University's Facilities & Services Department is seeking a Financial Program Assistant to support essential financial and operational services across campus. This multifaceted role combines accounts payable, purchasing, mail services, and warehouse support, making it an excellent opportunity for an organized and detail-oriented professional looking to make a campus-wide impact. This position is located in Brookings, South Dakota. Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities:

• Perform all departmental routine accounts payable duties such as processing purchase order invoices, direct pays, standing contract and spot purchase invoices for payment.
• Work with shop supervisors and project managers via work order management system for invoice reviews, approvals and payments; ensuring invoices are paid on correct funds and issued to correct work orders for tracking and billing.
• Handle any questionable invoices and contact vendors about invoice details.
• Handle returns, Banner/accounts payables reconciliation, and assist the Program Assistant II with purchasing for F&S according to state guidelines.
• Provide back-up support when needed for the Mail Center and Warehouse by assisting with shipping, receiving, processing outgoing/incoming US & campus mail, and packages.

Benefits:

SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university's guidelines.

Knowledge, Skills & Abilities:

• Knowledge of purchasing practices, procedures, and applicable regulations.
• Knowledge of accounting principles, accounts payable processes, and inventory management practices.
• Skill to manage multiple priorities, adapt to changing demands, and provide responsive service in a fast-paced environment.
• Ability to collaborate effectively and contribute positively within a team-oriented work environment.
• Proficient with Microsoft Office Suite, particularly Excel.
• Learn quickly and utilize new software applications.
• Excellent customer service skills.
• Effective communication, both written and oral.
• Strong attention to detail and organization skills.

Required License: Valid driver's license.

Application Procedures:

This system will guide you through the electronic application form. This employment site will also require the attachment of a cover letter, which should specifically address how the candidate meets the qualifications as outlined in the advertisement, resume, and a reference page with the contact information for three professional references. Email applications will not be accepted.

Any offer of employment is contingent on the university's verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University's Drug and Alcohol Testing Policy 4:14.

Equal Employment Opportunity Statement: South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing View email address on click.appcast.io. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: View phone number on click.appcast.io.

Contact Information: For additional information regarding this position or questions about the online application process, please contact Human Resources at View phone number on click.appcast.io.