HR Coordinator - Employee Relations & Administration

Job Description

Job Description

POSITION SUMMARY
The HR Coordinator – Employee Relations & Administration serves as a foundational resource for DZ Corporation's people operations. This role is primarily focused on supporting employee relations (ER) initiatives and maintaining the day-to-day administrative infrastructure of the HR function. While some limited recruiting support may be required, this position is not a recruiting role. The ideal candidate is highly organized, discreet, and confident navigating sensitive workplace matters.

EMPLOYEE RELATIONS
Serve as a first point of contact for employee concerns, complaints, and general ER inquiries, escalating complex matters to the HR Manager as appropriate.
Assist with investigations into policy violations, workplace conflicts, and misconduct allegations, including gathering documentation, coordinating interviews, and maintaining case records.
Support the administration of Performance Improvement Plans (PIPs), corrective action documentation, and disciplinary processes in compliance with company policy and applicable law.
Track and manage ER cases in the HRIS, ensuring timely follow-up and resolution documentation.
Provide guidance to managers and employees on HR policies, procedures, and workplace conduct
standards. Monitor trends in ER issues and assist in developing proactive solutions, training, or policy updates. Coordinate and support ADA accommodation requests, FMLA administration, and leave-of-absence processes in partnership with benefits and legal teams.
Assist with preparation for EEOC charges, unemployment hearings, or other external ER matters as
directed.

HR ADMINISTRATION
Maintain accurate and up-to-date employee records within the HRIS, including new hire data, status
changes, separations, and employment verifications. Process and coordinate all personnel action forms (PAFs) for hires, transfers, promotions, and terminations. Administer and track mandatory training completion (harassment prevention, safety, compliance), following
up with employees and managers to ensure timely completion. Manage HR document filing systems, ensuring compliance with retention policies and confidentiality
standards. Coordinate onboarding logistics, including offer letters, I-9 completion, background check tracking, and new
hire orientation scheduling.
Administer offboarding processes, including exit interview coordination, COBRA notices, and final
documentation. Support the open enrollment process for benefits and serve as a resource for employee benefits questions
throughout the year. Generate and distribute standard HR reports including headcount, turnover, and leave tracking. Respond to routine employment verification requests and unemployment claims. Coordinate HR department calendars, meetings, and logistics for trainings or HR-sponsored events.

RECRUITING SUPPORT (LIMITED)
Provide administrative assistance with job postings, applicant tracking, and interview scheduling on an as needed basis when the recruiting function requires support.

REQUIRED QUALIFICATIONS
Bachelor's degree in Human Resources, Business Administration, or a related field required; or equivalent combination of education and experience.
Minimum 2–3 years of HR experience, with demonstrated exposure to employee relations and HR
administration.
Experience with HRIS platforms (e.g., Workday, ADP, UKG, BambooHR) required.
Familiarity with federal and state employment law (Title VII, FMLA, ADA, FLSA) strongly preferred.
SKILLS & COMPETENCIES
High degree of discretion and professionalism when handling confidential or sensitive information.
Strong written and verbal communication skills; ability to engage empathetically with employees at all levels.
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
Detail-oriented with a high standard for accuracy in documentation and record-keeping.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to work independently and as part of a collaborative HR team.
PHR, aPHR, or SHRM-CP certification preferred but not required.
WORKING CONDITIONS
This position operates primarily in an office environment. Regular interaction with employees across
departments and levels is expected. The role may require handling emotionally sensitive situations with professionalism and composure.

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