Maintenance Clerk

Maintenance Clerk At 80 Acres Farms, we're on a mission to change the way the world eatsand we're looking for people who want to help us do it. We grow pesticide-free salads, herbs, microgreens, and salad kits in smart vertical farms that produce more food with far fewer resourcesusing up to 95% less water and renewable electricity, with no reliance on weather or seasons. Our produce is available in more than 17,000 retail locations nationwide, including Kroger, Whole Foods, HEB, and The Fresh Market, and reaches food service partners across the country year-round. The Maintenance Clerk provides administrative and operational support to the Maintenance Department to ensure efficient execution of maintenance activities. This role is responsible for maintaining maintenance records, processing work orders, managing parts and inventory documentation, coordinating vendor and contractor communications, and supporting preventative maintenance programs. The Maintenance Clerk serves as a key point of coordination between maintenance, operations, purchasing, and external service providers to help maximize equipment uptime and maintain accurate departmental records. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accurate documentation and supporting continuous improvement initiatives. What You'll Be Responsible For Create, update, and close maintenance work orders within the Computerized Maintenance Management System (CMMS). Maintain accurate maintenance records, equipment documentation, and compliance-related files. Manage maintenance-related shipping and receiving documentation, including Bills of Lading (BOLs), packing slips, and receiving records, ensuring timely and accurate processing, filing, and record retention. Support preventative maintenance scheduling and tracking activities. Request and compare vendor quotations for replacement parts, maintenance supplies, and project-related materials. Process stock replenishment requests and special-order requisitions to ensure adequate inventory levels. Receive inventory and special-order materials into the CMMS and maintain accurate inventory records. Organize and stock maintenance parts in designated storage locations. Perform routine inventory cycle counts and assist with inventory reconciliation activities. Track and document inventory transfers between locations and departments. Monitor open purchase orders and coordinate follow-up activities with vendors and internal stakeholders to ensure timely delivery. Coordinate contractor visits, service appointments, and vendor communications as needed. Pick up parts and supplies from local vendors when required to support maintenance operations. Process purchase requisitions, invoices, and other maintenance-related documentation. Generate maintenance, inventory, and purchasing reports as requested. Support continuous improvement initiatives related to inventory control, maintenance planning, and departmental efficiency. What You'll Bring High school diploma or GED One year of administrative, clerical, maintenance support, inventory control, or related experience preferred What Makes You Successful Here Basic proficiency with Microsoft Office applications, including Excel, Word, and Outlook Ability to accurately enter, maintain, and retrieve data from computerized systems Strong organizational skills and attention to detail Ability to prioritize multiple tasks and meet deadlines Effective written and verbal communication skills Ability to work independently and as part of a team Basic math skills and ability to maintain accurate records Ability to maintain confidentiality of company information Experience using a Computerized Maintenance Management System (CMMS) preferred Valid driver's license required for local travel to vendor locations to pick up parts or supplies Working Conditions Repetitive motion including standing, walking, bending, reaching, and lifting throughout the shift Lifting up to 30lbs Exposure to moving mechanical equipment, forklifts, noise and other conditions typical of a manufacturing facility Working at 80 Acres Farms At 80 Acres Farms, we believe taking care of our people is just as important as taking care of our plants. Our benefits are designed to support your health, your family, and your future. Medical, dental, and vision insurance starting day one At least 2 weeks of paid vacation, plus a minimum of 40 hours of paid sick time 10 paid holidays Paid parental leave 401(k) with up to a 4% company match Company-paid life insurance Short-term and long-term disability coverage Paid time off, sick time, and leave benefits are offered in accordance with state and local laws and may vary depending on where you work. Our Hiring Commitment 80 Acres Farms is proud to be an equal opportunity employer. You're defined by more than just your job title, and we want you to feel comfortable bringing your true self to work. We value your talents, your traditions, your take on the world, and everything else that makes you unique. We strive to be to be a place where a diverse mix of talented people want to come, stay, and do their best work. 80 Acres Farms participates in E-Verify. As required by law, your employment with the Company is contingent upon you providing legal proof of your identity and authorization to work in the United States. Employment decisions are made without regard to protected characteristics. All candidates will be given the same consideration.