Budget Analyst

Job Description

Job Description

We are looking for a Budget Analyst to support a non-profit organization in New York, New York through an eight-week Contract assignment. This role will focus on strengthening budget oversight, improving reporting accuracy, and creating practical financial tools that help leadership and program teams monitor spending across grants, events, and operating activities. The ideal candidate will bring strong analytical judgment, advanced Excel capabilities, and the ability to turn detailed financial data into clear monthly reporting and actionable recommendations.

Responsibilities:
• Examine budget approvals, ledger activity, vendor billing, agreements, purchase documentation, grant records, and open obligations to build a complete financial picture.
• Catalogue assigned programs, funding streams, grants, and cost centers while confirming the reporting expectations tied to each area.
• Compare internal budget tracking against Finance records to resolve coding issues, omissions, duplicate charges, timing gaps, and other discrepancies.
• Build consistent supporting schedules that organize financial activity by program, vendor, event, funding source, cost center, and expense type.
• Produce a combined budget tracking tool that shows authorized funding, actual spending, committed costs, projected expenses, and remaining availability.
• Design executive-level reporting that highlights current financial position, forecasted year-end outcomes, significant variances, and developing risks.
• Set up a repeatable monthly workflow for gathering inputs, updating schedules, reconciling data with Finance, and issuing reports on a defined cadence.
• Partner with leadership, program personnel, administrative support, and Finance to define ownership of reporting tasks and decision-making responsibilities.
• Run two end-to-end reporting cycles, refine the tools and process based on findings, and deliver written procedures, staff training, and a final handoff summary with open items and recommendations.• At least 3 years of experience in budget analysis, financial reporting, accounting, grant administration, or a related finance function.
• Bachelor’s degree in accounting, finance, business administration, or a closely related discipline preferred.
• Proven ability to reconcile budget records with general ledger data and investigate irregularities in financial reporting.
• Experience creating budget trackers, forecasts, variance analysis, dashboards, and supporting financial schedules.
• Advanced Microsoft Excel skills, including pivot tables, lookup functions, formulas, validation tools, linked worksheets, and error review techniques.
• Background supporting non-profit organizations, grant-funded programs, event budgets, or federal grant activity is strongly preferred.
• Strong communication, documentation, training, and collaboration skills, with the ability to present financial information clearly to non-financial stakeholders.
• Demonstrated accuracy, professionalism, discretion, and ability to complete a time-sensitive assignment within an eight-week Contract engagement.