Executive Assistant

Executive AssistantFashion Nova is on the hunt for a high-performing Executive Assistant! This role will provide comprehensive, high-level executive support primarily to our Chief Financial Officer (CFO).Serving as the primary point of contact for both internal and external stakeholders, you will act as a strategic gatekeeper and trusted partner. The ideal candidate thrives in a fast-paced environment, possesses impeccable judgment, and can expertly manage highly sensitive and confidential information with absolute discretion.Key ResponsibilitiesGatekeeping & Liaison: Serve as the main resource and key liaison for the CFO; managing the flow of information entering and exiting their offices.Calendar & Schedule Management: Expertly manage complex, rapidly shifting calendars, ensuring the executives' time is optimized and prioritized effectively.Project Tracking: Work closely with the executives to monitor ongoing projects, follow up with direct reports on deadlines, and ensure the leadership team is consistently updated on project statuses.Travel & Expense Management: Coordinate seamless domestic and international travel arrangements, itineraries, and lodging. Process executive expense reports and invoices regularly and accurately.Communications & Correspondence: Draft, review, and manage high-level communications (emails, memos, and verbal messaging) for internal and external constituencies. Handle incoming mail and phone inquiries with a professional, polished demeanor.Meeting Preparation: Prepare detailed meeting agendas, briefing notes, presentations, and corresponding materials for executive meetings, town halls, and events.Cross-Functional Collaboration: Liaise with departments across Fashion Nova to expedite requests, troubleshoot operational problems, and navigate competing demands between teams with grace.Adaptability: Work independently from conception to completion under tight deadlines, effortlessly adapting to changing priorities, delays, or unexpected events in a fast-moving retail/e-commerce landscape.Role RequirementsExperience: Minimum of 8++ years of dedicated executive support experience, preferably supporting C-Suite executives (CFO, CEO, or Founders) in a fast-paced fashion retail, entertainment, or digital company.Education: Bachelor's degree or equivalent practical experience.Communication: Highly effective written and verbal communication skills, with flawless grammar, punctuation, and professional tone.Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Ability to build clean presentations and manage basic data/spreadsheets for financial or operational review.Discretion: Proven track record of handling highly confidential corporate, financial, and personal information with total integrity.Organization: Exceptional organizational skills and an intuitive ability to prioritize tasks in real-time under pressure.BenefitsNew state-of-the-art HQ in Beverly Hills!Formalized career paths for continued professional growthComprehensive health insurance across Medical, Dental and Vision401k match, with immediate vesting upon eligibilityWeekly catered lunches & fully-stock kitchen pantry!Opportunities to travel for trade shows and vendor meetingsSummer Fridays Early DepartureTeam bonding events and programsAttractive employee discounts!Fashion Nova, LLC, and subsidiaries thereof, is an Equal Opportunity Employer. We are steadfast in our commitment to equal employment opportunities and pledge that these objectives are reflected in all aspects of our daily operations. We will continue to recruit, hire, train, and advance in employment qualified individuals in all job titles without regard to race, color, national origin, gender, sexual orientation, gender identity, religion, age, status as a protected veteran, criminal history, or status as an individual with a disability; and shall not discriminate against any individual, any such characteristic, nor any other classification protected by local, state and|or federal law.