Real Estate Office Administrator

Office Administrator – Real Estate Brokerage in Vancouver Confidential Hiring | Full-Time | Monday–Friday, 9 AM–5 PM | Medical Benefits We are a dynamic and driven team at a leading Real Estate Brokerage located in Vancouver. As our Office Administrator, you’ll be the backbone of our day-to-day operations - Ensuring the office runs smoothly, efficiently, and professionally. If you're someone who thrives in a structured environment and enjoys supporting a fast-paced team, this is the perfect opportunity for you. This full-time, steady 9–5 role is ideal for someone seeking reliable, consistent work and the chance to make a real impact behind the scenes. Responsibilities: • Greet and assist visitors and callers; direct inquiries appropriately • Handle all incoming and outgoing mail, ensuring timely distribution • Draft, prepare, and manage responses to routine correspondence and requests • Maintain a tidy, professional office environment, including boardrooms and shared spaces • Refill and manage supplies for printers, copiers, and other office equipment; troubleshoot basic issues • Track and maintain inventory of office and kitchen supplies; place and distribute orders as needed • Prepare materials for training, meetings, and marketing efforts. • Support onboarding and offboarding processes for sales associates • Accurately enter listing contract data into the Real Estate Board system • Serve as the primary contact for basic building maintenance needs and meeting room bookings • Provide administrative support to the Office Manager, Managing Brokers, and Broker Owners • Assist with the creation and distribution of internal marketing materials Qualifications: • Shows ability to quickly finish very detailed work • Able to prioritize and manage a range of responsibilities • Enjoy being in a dynamic job where no task is above or below you • A constant drive to improve the experience of clients and our internal processes: "How can I make things better?" • Shows great interpersonal skills and excellent written communication • Proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills Compensation: $58,000+ yearly DOE • Greet and assist visitors and callers; direct inquiries appropriately • Handle all incoming and outgoing mail, ensuring timely distribution • Draft, prepare, and manage responses to routine correspondence and requests • Maintain a tidy, professional office environment, including boardrooms and shared spaces • Refill and manage supplies for printers, copiers, and other office equipment; troubleshoot basic issues • Track and maintain inventory of office and kitchen supplies; place and distribute orders as needed • Prepare materials for training, meetings, and marketing efforts. • Support onboarding and offboarding processes for sales associates • Accurately enter listing contract data into the Real Estate Board system • Serve as the primary contact for basic building maintenance needs and meeting room bookings • Provide administrative support to the Office Manager, Managing Brokers, and Broker Owners • Assist with the creation and distribution of internal marketing materials Compensation: $58,000 per year #J-18808-Ljbffr STN Real Estate