Subcontract Administrator II/III

Job Description

Position Title: Subcontract Administrator II/III

Position Description: Protingent has an exciting contract opportunity for a Subcontract Administrator with our client in Melbourne, FL

Job Responsibilities:

• Subcontract Administration:
  • Administer the full lifecycle of complex indirect subcontracts, from solicitation and award through closeout
  • Manage subcontracts for large components and assemblies, including cryogenic tanks, large structures, and major fabricated hardware
  • Develop, issue, and evaluate Requests for Proposal (RFPs) and conduct comprehensive proposal and cost/price analyses
  • Ensure subcontract terms align with prime contract flow-down requirements and company policies
• Large Component & Major Procurement:
  • Lead procurement and subcontract administration for high-value, large-scale components and structures
  • Coordinate with engineering, quality, and program teams to define technical requirements and acceptance criteria
  • Manage long-lead procurement strategies and supply continuity for critical large components
• Long-Term Agreements & Master Service Agreements:
  • Negotiate, establish, and administer long-term agreements (LTAs) and Master Service Agreements (MSAs)
  • Develop pricing structures, volume commitments, and performance frameworks for multi-year supplier relationships
  • Manage agreement renewals, amendments, and modifications
• Terms & Conditions Management:
  • Draft, review, and negotiate subcontract terms and conditions to protect company interests and manage risk
  • Ensure appropriate flow-down of prime contract requirements, including regulatory and compliance clauses
  • Partner with Legal and Contracts teams to resolve complex terms and conditions issues
• Milestone-Based Statement of Work Management:
  • Develop and administer milestone-based statements of work (SOWs) for complex efforts
  • Establish performance milestones, deliverables, and associated payment schedules
  • Monitor subcontractor performance against milestones and manage milestone acceptance and payment authorization
• Supplier & Stakeholder Management:
  • Build and maintain strategic relationships with key subcontractors and suppliers
  • Resolve subcontract issues including performance concerns, schedule delays, scope changes, and disputes
  • Conduct regular supplier performance reviews and drive continuous improvement
  • Partner with internal stakeholders to ensure alignment on requirements, schedule, and budget
• Compliance & Documentation:
  • Ensure all subcontract activities comply with company policies, contractual requirements, and applicable regulations
  • Maintain accurate and complete subcontract files and documentation
  • Support audits, reviews, and reporting requirements.

Job Qualifications:

• Bachelor's degree in Supply Chain, Business, Engineering, or related field, or equivalent experience
• Level 2: 3+ years of subcontract administration or procurement experience
• Level 3: 5+ years of subcontract administration or procurement experience
• Experience administering complex subcontracts and long-term agreements
• Demonstrated experience with terms and conditions negotiation and management
• Familiarity with milestone-based statements of work and performance-based payment structures
• Strong negotiation, analytical, and communication skills
• Proficiency with ERP/procurement systems (e.g., SAP, Oracle, Coupa)
• Ability to manage multiple complex priorities in a fast-paced environment

Preferred Job Qualifications:

• Experience procuring large components or major structures, such as cryogenic tanks, pressure vessels, or large fabricated assemblies
• Experience in aerospace, defense, or other highly regulated manufacturing environments
• Familiarity with Master Service Agreements and long-term supply agreements
• Knowledge of aerospace quality standards and procurement compliance requirements (e.g., ITAR/EAR)
• Professional certification (e.g., CPM, CPSM, NCMA CFCM/CPCM, or equivalent)

Job Details:

• Job Type: Contract
• Location: Melbourne, FL, Huntsville, AL or Kent, WA
• Pay rate: $53-$93/hr.
• ITAR obligations are associated with this role, U.S. citizenship, U.S. legal permanent resident status, or protected person status under 8 U.S.C. § 1324b(a) (1), (3) is required.

Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO) and an administered 401k plan.

About Protingent: Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation - from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We're passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.

Meet Your Recruiter

Laura Duarte

I have been in Technical Recruiting for over 20 years. I specialize in hiring people for technology, engineering, manufacturing, and operations jobs for various exciting industries nationwide, such as consumer electronics, medical devices, space/aerospace/avionics, and nuclear-clean energy. I will listen to you and guide you through the entire job application and interviewing process in a fun and clearly communicated way. My philosophy has always been to be an enthusiastic learner of new technologies and keep the big picture in mind while continuing to be honest, organized, and proactive. I am passionate about helping others find an exciting and fulfilling job that aligns with their goals. I am diversity-focused and especially love helping under-represented folks & Veterans into STEM careers. I approach every job seeker with empathy, equity, and respect.