Receptionist

Job Description

Job Description

The Receptionist will serve as the welcoming face of the office, managing front desk operations and ensuring smooth communication and scheduling during standard business hours. As a standalone position, this role focuses on efficiently coordinating appointments, assisting visitors, handling phone inquiries, and maintaining organized office records using scheduling tools such as Calendly.

Responsibilities

• Manage front desk operations and greet customers professionally
• Schedule and coordinate appointments using Calendly
• Handle incoming phone calls and direct them appropriately
• Distribute incoming mail and manage outgoing correspondence
• Assist visitors and provide accurate information
• Perform data entry and maintain accurate records
• Manage office supplies and reorder as needed
• Maintain cleanliness throughout office and refresh necessary items
• Address and resolve basic customer complaints effectively

 

Preferred Qualifications

• Entry-level experience in office administration
• High school diploma or equivalent
• Strong customer service and telephone etiquette skills
• Proficiency in data entry and time management
• Excellent communication and multitasking abilities
• Effective problem-solving skills