Jewelry Production Development Coordinator

About MadaLuxe Group:

MadaLuxe is a partner for the world’s most coveted brands and retailers. Across our fashion, lifestyle, and venture tech divisions, we distribute premium brands to major retailers around the world - investing in and developing brands, products, and technology where we see growing demand. Our platform is constantly evolving and expanding to meet the changing needs of the luxury consumer.

Our exclusive relationships, luxury expertise, operational excellence, and tech prowess are unmatched. As an end-to-end growth partner, we support our family of brands with everything from back-office and logistics support to marketing, distribution, and growth strategies. With 15 years of sustained growth and experience, we continue to innovate and build the future of luxury that we envision.

About IPPOLITA:

Founded in 1999 by artist and designer Ippolita Rostagno, IPPOLITA is a fine jewelry brand created by a woman for women. Known for its sculptural forms, organic silhouettes, and modern femininity, the brand has redefined luxury jewelry through an artful balance of beauty, wearability, and craftsmanship. Each piece reflects Ippolita’s belief that jewelry should be both expressive and empowering - an everyday celebration of individuality.

Position Overview

MadaLuxe is seeking a highly organized, detail-oriented, and proactive Jewelry Production Development Coordinator to support the development of IPPOLITA’s fine jewelry collections from initial concept through production handoff.

This is a fast-paced, highly dynamic environment where important decisions and actions happen daily across many products and projects simultaneously. The Jewelry Production Development Coordinator will be responsible for keeping development activities moving forward by maintaining accurate information, tracking samples and deadlines, following up on open items, and ensuring the right information gets to the right people at the right time.

Working closely with Product Development, Design, Merchandising, and Production, this role requires someone who is exceptionally organized, highly computer-savvy, and comfortable working with large amounts of detailed information. The ideal candidate enjoys working with data and numbers, is not intimidated by costing or calculations, and can quickly learn and navigate new systems and tools.

Success in this position requires a strong sense of urgency, excellent follow-through, and the ability to shift between multiple priorities without losing track of details. A working knowledge of fine jewelry construction and manufacturing is required, along with the ability to communicate effectively with both internal teams and domestic and international vendors.

The position is fully on-site and 5 days in office at our New York City studio to foster close collaboration across teams.

Key Responsibilities:

• Product Development
• Development Tracking & Prioritization: Manage multiple concurrent development projects, deadlines, samples, and action items, proactively following up and reprioritizing as needs change in a fast-moving environment.
• Sample Coordination: Coordinate samples throughout the development process, including receiving, logging, organizing, distributing, tracking, and preparing samples for reviews and vendor returns.
• Design Handoff : Assist in translating design direction and development comments into clear information for vendors and manufacturing partners.
• Quality : Review incoming development samples for consistency with approved specifications and design intent, escalating quality or construction concerns as needed.
• Meeting & Review Preparation: Prepare samples, documentation, trackers, and supporting materials for design reviews, development meetings, and milestone reviews.
• Vendor, Materials and Costing Coordination
• Vendor Communication: Manage day-to-day follow-up with domestic and international vendors regarding sample status, specifications, materials, corrections, and delivery timing.
• Materials & Components: Coordinate sourcing requests, orders, and tracking for stones, findings, components, and other materials required for development.
• Costing : Collect and maintain vendor costing information and support the team in reviewing product costs and identifying discrepancies.
• Inventory: Maintain organized development sample and component inventories and assist with inventory movements, counts, and reconciliation as needed.
• Systems, Data and Documentation
• Product Documentation: Maintain accurate and complete product development records, including specifications, sample comments, images, costing information, material details, and approvals.
• Systems & Data Management : Maintain accurate product information across the PIM, ERP, Excel, and other development systems. Work confidently with detailed product data, costing, specifications, measurements, BOMs, and calculations to identify discrepancies and maintain data integrity.
• Technical & Visual Responsibilities: Assist with product imagery, specifications, presentations, and technical documentation. Photoshop and/or CAD skills are highly valued and may be used to support development communication and product documentation.
• Communication and Teamwork
• Cross-Functional Coordination: Partner closely with Design, Merchandising, Production, and other internal teams to communicate development status, priorities, approvals, and outstanding needs.
• Problem Solving: Identify potential delays, missing information, or development issues and work with the appropriate team members to resolve them quickly.
• Team & Project Support: Remain flexible and adaptable, jumping in as needed to support broader team priorities, special projects, and day-to-day needs to keep the product development and design process and overall business moving forward.

Qualifications:

• Professional Experience
• 5+ years of experience in product development, production, or a related role, within jewelry, preferably fine jewelry
• Working knowledge of jewelry construction, materials, gemstones, and manufacturing processes, including casting, stone setting, polishing, and finishing.
• Organization and Execution
• Exceptional organizational skills and attention to detail, with the ability to keep track of a high volume of products, samples, deadlines, and open action items simultaneously.
• Strong time-management skills and the ability to independently prioritize competing deadlines while maintaining accuracy.
• Ability to thrive in a fast-paced environment where priorities evolve quickly and meaningful action is required every day across multiple projects.
• Proactive and solutions-oriented, with a strong sense of urgency and follow-through.
• Comfortable identifying discrepancies, investigating problems, and escalating issues when necessary.
• Technical Skills
• Highly computer-savvy with the ability and willingness to learn new systems, software, and processes quickly.
• Strong proficiency in Excel and comfort working with data, numbers, formulas, costing, measurements, and other quantitative information.
• Experience with PLM or other product development systems strongly preferred.
• Strong Adobe Photoshop skills required; CAD experience is a plus.
• Communication and Collaboration
• Strong written and verbal communication skills, with the ability to communicate clearly and efficiently with vendors and cross-functional partners.
• Collaborative and flexible, with a willingness to jump in wherever needed to keep the product development process moving.