Executive Assistant

Executive Assistant

The Executive Assistant supports the CEO with day-to-day administrative and operational tasks. This role requires strong organization, attention to detail, sound judgment, and the ability to handle confidential information in a fast-paced environment. The Executive Assistant will also support other members of the leadership team as needed.

This position will be based in our Southlake, TX corporate office and requires in-person presence 5 days a week.

Responsibilities

• Provide administrative support to the CEO, including calendar management and handling confidential communications
• Coordinate travel arrangements and prepare materials for travel-related meetings
• Prepare and edit correspondence, presentations, reports, and other materials
• Schedule and coordinate in-person, virtual, and off-site meetings and events, including agendas, logistics, and follow-up
• Maintain electronic and paper filing systems
• Process expense reports, invoices, and related paperwork
• Coordinate vendor, customer, and employee gifts and holiday communications
• Manage branded clothing orders, inventory, and vendor coordination
• Coordinate office furniture quotes, orders, and related logistics
• Manage office supply ordering and inventory for corporate offices
• Provide administrative support for special projects as needed
• Perform occasional errands and other logistical tasks as needed
• Perform other duties as assigned

Requirements

• Bachelor's degree or equivalent experience preferred
• Minimum of 5 years of experience supporting senior-level executives
• Experience in a fast-paced environment
• Strong proficiency in Microsoft Office Suite
• Excellent written and verbal communication skills
• Exceptional time-management, prioritization, and organizational abilities
• Ability to multitask, anticipate executive needs, and work independently
• Strong problem-solving skills and attention to detail
• High level of professionalism, confidentiality and discretion
• Strong interpersonal and relationship-building skills
• Current valid driver's license

• Successful completion of pre-employment background, credit check and drug screening
• Fosters good coworker citizenship and contributes to a positive work environment

Please note:

Compensation ranges displayed by third-party job boards are not employer-provided and may not reflect the actual range for this position.

Physical Demands and Work Environment

• Prolonged periods of sitting at a desk
• Prolonged periods of working on a computer
• Prolonged periods of standing
• Ability to repeat motions
• Ability to reach at, above, or below shoulder level
• Ability to bend, kneel, and climb
• Ability to lift and carry to 15 lbs.
• Office environment

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.