Community Service Clerk

Community Service Clerk

Job Overview: The Community Service Clerk is responsible for performing clerical duties, greeting and assisting residents and provides front desk coverage when needed. The department ensures compliance with the Restrictions and Criteria of the Poinciana Community Covenants. Provides support the Design and Control board team, Fines Committee team and in Master Board meetings.

Your Responsibilities:

• Maintains working Area neat and performs reception duties such as answer and route telephone calls.
• Accurately and clearly, answer and route telephone calls and walk-in inquiries.
• Typing as required (35wpm) with good spelling and vocabulary skills.
• Keep clear, accurate records on all builder's and/or resident's requests and process same.
• Retrieve information from files.
• Send out violation letters.
• Provides supporting documentation for Committees if needed.
• Prepares and records all building requests for the Design Control Board.
• File documents and records as necessary.
• Must be computer & software literate.
• Maintain all DCB approvals/disapprovals properly filed in account's record file.
• Reproduce pertinent literature.
• Accept payments for maps, RV lot, copies and issue receipts as warranted.
• Preparing and mailing letters to residents.
• Receive and process accurate records on all builder's and/or/resident's requests.
• Prepares and maintains reports of all Design Control Criteria and Subdivision Declaration of Restrictions Violations.
• Perform such additional duties and responsibilities as may be required by the needs of the Community Service Department and the Company

Skills & Qualifications:

• High School or G.E.D. equivalency diploma.
• A working knowledge of blueprints is preferred.
• Excellent writing and oral communication skills a must.
• Some radio communications knowledge.
• Independent work ability is a must.
• Typing (35wpm), spelling, vocabulary and computer skills a must.
• Must have the ability to operate office machines.
• Radio communication knowledge accurately and clearly.
• Computer skills (Microsoft Word, Excel, mass email, database management, etc.).
• Excellent working knowledge of customer service principles and practices.
• Critical thinking, complex problem solving, judgment and decision making.
• Exercise all duties and tasks in a cheerful and friendly manner as well as be a team player, together with office staff and residents, to achieve all events successfully.
• Ability to work independently and be self-driven.

Physical Requirements:

• Standing, sitting, walking.
• Able to sit for hours at a desk and work on computer

Additional Information:

• Schedule: Monday-Friday 8:00am 5:00pm, 40 hours per week
• Property specific perks (free access to gym, swimming pools)

What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $16.00 Hourly