HR Administrative Assistant

SUMMARY Functions as a key team member responsible for performing a variety of tasks related to administrative duties and providing support to the management team. DUTIES AND RESPONSIBILITIES Adheres to the mission of SERCO. Provides administrative support for SERCO operations. Facilitates logistical needs for efficient management coordination. Facilitates communications between regional offices via online tools such as Webex, Zoom, Teams, Skype, Dropbox, OneDrive, Google Docs, and other remote communication tools. Maintains the Project Director's project management schedule to anticipate operational support needs. Assists with maintaining workflow resources. Coordinates activities for the regional offices and arranges necessary schedules of events. Monitors, records, and routes incoming/outgoing correspondence. Assists with preparation and proofreading of correspondence and reports. Maintains Project Director’s files in an efficient accessible and easy distribution system. Assists with the transcription of minutes of the management team meetings and in preparing to follow-up action plans and outcome expectations. Handles social media and online communication tools for coordination with regional offices. Assists with forecasting the annual schedule of staff development and employee training follow-up. Supports payroll, human resources, communications, and employee assistance efforts for Project Director. Assists with onboarding new hires Assists with bi-weekly payroll process and validates that all payroll codes and hours are submitted properly prior to submission by the Project Director Facilitates Project Director’s expenditures reports and after-travel expense reports. Performs program, government affairs, operational research, and evaluation tasks. Performs other duties as assigned DESIRED KNOWLEDGE, SKILLS, AND ABILITIES Excellent organizational and office management skills in a remote office environment or virtually. Excellent word processing, spreadsheet, database, social media, online tools, workflow mapping, researching, and computer skills are a must. _Proficient knowledge and skill in using the following software or the like_: Office 365, Outlook, Word, Excel, Publisher, Powerpoint, Sharepoint, One Drive, MS Planner, Visio, Boomerang, Dropbox, Google Docs, Survey Monkey, Constant Contact, PDF Suite, Docusign, and website design Wix.com or similar Must have excellent writing and editing skills. Bilingual (English/Spanish) required. Excellent interpersonal skills. Flexible to work in an office and home office environment. Discretion and confidentiality with all corporate information required as well as security of pertinent data/records. Must be able to travel within the state of Texas. EDUCATION AND EXPERIENCE Bachelor’s degree preferred. An equivalent combination of experience and education may substitute for a degree. Three (3) years or more experience as an Administrative Assistant for upper management positions such as CEO, Directors, and COO. Prior experience in supporting upper management positions is desired. Prior experience in coordinating projects and personnel management is desired. Professional manner and appearance are required. SPECIAL REQUIREMENTS Must possess and provide a valid Texas Driver’s License and Automobile Liability Insurance as required by the State of Texas. Must have access to reliable transportation in order to travel within the service area. PHYSICAL DEMANDS AND WORK ENVIRONMENT PHYSICAL DEMANDS: While performing duties of the job, the employee is occasionally required to stand; walk; sit; for long periods of time. Employees must be able to drive for extended periods of time. Employees must occasionally lift and/or move up to 25 pounds and must be able to set up a display area. WORK ENVIRONMENT: Fast-paced, demanding both, physically and mentally, and in constant communication. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Duties, responsibilities, and activities may change at any time with or without notice. General sign-off: The employee is expected to adhere to all company policies and to act as a role model in adherence to policies. Equal Employment Opportunity Employer, position open until filled #J-18808-Ljbffr