Event Manager

Job Description

Job Description

About PSQ ProductionsPSQ Productions is an Orange County-based live events, venue operations, and public assembly management company. We produce festivals and community events, promote live music, manage public assembly venues, and provide operational support to sports arenas and event facilities. Our work spans event production, venue management, event operations, guest services, logistics, safety coordination, vendor management, and on-site execution. We are seeking creative trailblazers who embody our core values and are tech-forward, culture-minded, and ready to make a tangible impact on Orange County communities through unforgettable experiences. At PSQ Productions, I AM PSQ means every employee represents the people we serve. Our team members help create the experience guests remember, the trust our partners rely on, and the standards our company is known for. We expect every employee to demonstrate PSQ's core values: Imagination, Adaptability, Mastery, Professionalism, Solutions Oriented, and Quality. These values guide how we serve guests, support teammates, solve problems, and execute events. SummaryThe Event Manager serves as the primary point of contact for vendors, promoters, producers, and internal teams, overseeing event logistics and execution from planning through breakdown. This role ensures seamless coordination for a wide range of events - from community festivals and concerts to large-scale productions such as Great Park Live Concerts, Orange County Soccer Club, and Winter Fest OC.The position supports staffing logistics, vendor compliance, operational and event planning, and on-site management to deliver exceptional event experiences.Essential job functions:Lead advance planning meetings, client walkthroughs, and production advances, confirm scope, timelines, staffing plans, and day of event escalation paths.Own and maintain the complete event record in Momentus, ensuring all event details, notes, schedules, vendor lists, account information, required documents, executed plans, permits, COIs, incident reports, and post‑event recaps are accurately stored and kept up to date within the system.Develop and publish event day documents, including run of show, staffing plan, post orders, radio plan, break plan, and check in plans.Coordinate with Production, Marketing, Food and Beverage, Safety, and Security leads to confirm daily operational requirements, and resolve conflicts prior to event day.Serve as Manager on Duty during assigned events, make real time decisions to protect guest experience, safety, schedule, and venue assets.Direct part time event staff on event day, including guest experience, parking, housekeeping, and assigned support teams, and confirm staff placement and breaks.Coordinate vendor and talent arrivals, credentialing, check in, and backstage or compound operations, and confirm curfew compliance with the promoter and producer.Maintain strong working relationships with clients, promoters, producers, tenants, contractors, public safety officials, subcontractors, and internal stakeholders.Manage vendor compliance items, including COIs, required permits, and vendor documentation, and track status through completion.Support staffing partner coordination, including schedule confirmations, invoice review, and timesheet reconciliation.Track and manage event equipment, including radios, chargers, and check out logs, and reconcile missing items after events.Prepare post event reports within two business days, document wins, issues, incidents, and corrective actions, and assign follow ups to the right owners.Support staff orientations and briefings for events, including safety notes, time keeping requirements, radio etiquette, site rules, and guest service standards.Perform other duties as assigned.Minimum QualificationsBachelor 's degree in Event Management, Business Administration, Hospitality, Sports Management, Project Management, or related field preferred.3-5 years of experience in event management within stadiums, arenas, public assembly facilities, or hospitality/tourism environments.Strong organizational skills with the ability to manage multiple events and deadlines.Excellent communication skills with the ability to collaborate across departments and stakeholders.Proficiency in Microsoft 365, Teams, Outlook, Excel, SharePoint, Canva, Asana, and DocuSign. Proficiency in Momentus or similar event & venue management software.Experience with vendor coordination and contract management.Ability to work flexible hours, including evenings, weekends, and holidays.Experience in budget oversight, logistics coordination, and on-site event management preferred.Why Join UsAs the Event Manager, you will play a vital role in delivering memorable live experiences. You'll drive operational excellence and help create seamless events that strengthen community engagement. If you thrive in fast-paced, live event environments and bring strong organizational and leadership skills, we encourage you to apply.Benefits and PerksAt PSQ Productions, we value the people who bring our events, venues, and guest experiences to life. Eligible employees may receive access to benefits and perks designed to support health, time away, financial wellness, and connection to the events we produce.Health Premium medical and dental plan options are available to eligible employees, providing high-quality coverage to support employee health and well-being.Time Away Eligible full-time employees receive unlimited paid time off, along with applicable sick time and leave benefits in accordance with company policy and applicable law.Wealth PSQ Productions participates in CalSavers, California's retirement savings program, giving eligible employees access to a retirement savings option. Eligible employees may also receive a company-approved cell phone reimbursement or stipend when regular mobile phone use is required for business purposes, in accordance with company policy.Cell Phone Stipend Eligible employees may receive a cell phone stipend in accordance with company policy to support business-related communication needs.Experience Employees may receive complimentary event tickets for themselves and eligible family members, based on event availability, role eligibility, and company guidelines.Culture Our team members have the opportunity to work in a fast-paced live events environment, support community experiences, and be part of a company that values Imagination, Adaptability, Mastery, Professionalism, Solutions Oriented thinking, and Quality.