Central Services Manager

Culture of Care :

At the South Orange County Community College District (SOCCCD) we foster a Culture of Care grounded in connection collaboration inclusion and service. We seek employees who contribute to a welcoming student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships demonstrate empathy and professionalism and promote a culture of belonging engagement and mutual respect.

Join SOCCCD and be part of a community dedicated to connection purpose and impact. We are seeking collaborative professionals committed to supporting students creating meaningful experiences and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring Districtone where students colleagues and the broader community feel valued respected and empowered. If you are passionate about service and making a positive difference we invite you to bring your talents to our team.

Application Instructions :

• Complete all sections and fields on the application and attach all required documents incomplete applications may not be considered.

• Include all relevant education training and/or experience on the application.

• Do not include any personally identifiable confidential or otherwise unrequested information that does not pertain to job related factors (e.g. social security number date of birth pictures etc.) on your application or attached documents.

• For job postings with a close date all applications received by 11:59 PM (Pacific Time) on the job posting close date will receive consideration.

• For job postings with an initial screening date all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date will receive priority consideration; however typically the job posting will remain open and continue to accept applications until the position is filled.

Description

Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION
To plan organize coordinate prioritize and manage Central Services functions programs services operations and activities including off campus purchasing receiving warehouse stores mailroom and courier operations; maintain customer service culture; supervise the warehouse facilities at both campuses in the District-wide receipt distribution delivery storage inventory and issuance of supplies equipment materials and miscellaneous items; ensure the timely and accurate inventory control of warehouse supplies and equipment assigned as fixed assets; and perform a variety of other technical tasks related to areas of assignment.

To foster a culture of collaboration mutual respect innovation and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service innovation and quality services.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the Executive Director of Business Services or designee of the Chancellor.

Exercises functional and technical supervision over Central Services personnel as assigned.

REPRESENTATIVE DUTIES
The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Plan organize coordinate and manage the programs services operations and activities of Central Services including off-campus purchasing warehouse courier services off campus purchasing and the District mailroom operation; develop and implement appropriate methods and procedures to optimize efficient and effective delivery of services to students and staff.

Develop coordinate organize implement supervise control and evaluate activities and operations of assigned responsibilities; compile and analyze data related to Central Services activities and operations; recommend improvements and modifications; develop organizational structures and work processes that facilitate attainment of established goals and objectives.

Establish schedules and methods to receive and sign for materials supplies books equipment tools and miscellaneous items ordered by College and District staff; supervise the unloading and inspection of shipments to verify conformance to purchase order specifications; prepare full or partial receipts; reject or accept shipments based on inspection and report shortages damages and other discrepancies.

Establish schedules and methods to schedule package load unload and deliver supplies and equipment from purchase orders and requisitions; oversee the assembly of non-technical equipment and furniture prior to delivery; arrange for emergency and special deliveries; package and prepare unwanted or defective goods for return to vendors.

Supervise and participate in the annual physical warehouse inventory; store maintain and rotate office and custodial supplies in stock; fill orders and issue supplies from stock; maintain an inventory of stock on shelves; prepare and maintain a variety of records and reports related to warehouse operations; prepare fixed asset forms and affix inventory control decals; input and maintain fixed asset and property records utilizing a computer terminal; supervise the sale of District surplus property.

Maintain open purchase order files manually and on computer terminal; authorize off-campus purchases on open purchase orders; forward purchase orders for payment according to established procedures.

Check shipping invoices against purchase orders for order discrepancies; confer with and receive calls and visits from College departments and District employees requesting special supply orders; communicate and file claims with vendors and transportation services regarding shipments as needed; process credits on returns and/or damaged goods.

Maintain the warehouse in a clean efficient and organized manner; arrange stock to ensure maximum usage of available space; operate a variety of equipment including forklift pallet jack hand truck and computer terminal to ensure smooth and effective warehouse operations; and perform regular safety inspections on all equipment.

Initiate requisitions for store materials supplies equipment repairs and related items; code to proper account or verify accuracy of budget number; post transactions; extend costs and run totals; create new item/catalog descriptions for stores system.

Supervise inter-campus courier services and all mail deliveries mail schedules and hand deliveries; check in mail and assign routes.

Assist in preparation and administer annual program budgets; prepare recommendations justifications and cost estimates regarding budget requests; monitor and control expenditures according to District policies and applicable regulations.

Participate in hiring process; train supervise and evaluate the performance of assigned technical and clerical personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work; schedule regular and ongoing safety training; motivate staff and resolve conflicts within the group.

Contribute to department meetings agendas content and training.

Perform related duties as assigned.

MINIMUM QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:

Equivalent to an associate of arts degree from an accredited college or university with major course work in purchasing business or public administration or closely related field.

Experience:

Five years of increasingly responsible experience in warehouse operations storekeeping or a closely related field involving the selection purchasing storing and issuing of a variety of materials and supplies including at least two years of experience in a supervisory capacity.

LICENSES CERTIFICATES AND/OR OTHER REQUIREMENTS:

Valid California drivers license.

Possession of or ability to obtain a valid forklift operators certificate.

KNOWLEDGE OF:

Applicable District local State and federal policies laws and regulations related to areas of assignment. Basic principles and practices of purchasing.

Basic principles of risk management including safety hazards and appropriate precautions applicable to area of assignment.

Budget preparation and administration.

Correct English composition grammar spelling and vocabulary. District and College organization operations and objectives.

Effective methods practices and procedures used in a District-wide warehouse operation involving the receipt storage distribution delivery inventory and issuance of supplies equipment materials and miscellaneous items.

Equipment and materials used in warehouse operations including familiarity with computerized warehouse or inventory application programs.

Interpersonal skills including tact patience and diplomacy. Inventory control.

Operation of computer peripherals and software programs including database management spreadsheet word processing and specialized software.

Oral and written communication skills. Planning and organizational skills.

Principles and procedures of record keeping. Principles of training and supervision.

ABILITY TO:

Analyze problems identify alternative solutions project consequences of proposed actions and implement recommendations.

Collect compile and analyze data.

Communicate clearly concisely and effectively both orally and in writing with diverse constituencies within and outside of the District.

Encourage professional excellence among the staff and promote an organizational culture of customer service innovation and quality services.

Establish and maintain cooperative working relationships with those contacted in the course of work. Evaluate needs and estimate future supply requirements for supplies and other inventory items.

Interpret apply and explain complex and technical local State and federal policies laws regulations and other legal mandates related to areas of assignment.

Maintain accurate records and controls.

Maintain current knowledge of bidding procedures and purchasing operations. Maintain inventory control of warehouse supplies and equipment.

Manage a District-wide warehouse operation for the successful receipt issuance distribution delivery storage and inventory of supplies equipment materials and miscellaneous items.

Meet schedules and timelines.

Observe health and safety rules and regulations.

Operate a variety of equipment including a small truck forklift pallet jack and hand truck.

Operate office equipment such as computer printer calculator copier and facsimile machine. Organize time and workspace effectively.

Perform assigned work with speed and accuracy.

Prepare and administer budgets for assigned program areas.

Prepare and maintain a variety of warehouse-related records and reports.

Relate effectively to people of varied academic cultural and socioeconomic background using tact diplomacy and courtesy.

Select and recommend the purchase of routinely used materials and supplies. Train supervise and evaluate the performance of assigned personnel.

Understand and effectively and collaboratively work in a complicated multi-college environment as well as within a system of community college districts.

Work effectively with others to achieve common goals including student recruitment and retention. Work independently with minimum supervision.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Work Environment:

The work assigned to this classification is typically performed in a warehouse environment. While performing the duties of this classification the employee regularly works in extreme heat and cold conditions and is regularly exposed to fumes airborne particles toxic or caustic chemicals. Safety shoes and protective clothing are required. The work environment is noisy. Enlist at least minimal environmental controls to assure health and comfort.

Physical Demands:

Incumbents regularly required to stand and walk on hard surfaces for extended periods of time; use hands to finger handle or feel objects a keyboard or other office machines tools or controls; reach with hands and arms; bend stoop kneel or crouch; speak clearly and distinctly to provide information; and hear and understand voices over telephone and in person; maneuver effectively in confined spaces. Employees assigned to this classification must regularly lift carry and/or move objects weighing up to 75 pounds.

Supplemental Information

Range 10 of the District Management Team Salary Schedule

Required Documents: Resume and Cover Letter
Applications missing the required documents will be not be considered.

Work Schedule: Monday - Friday (6:00AM - 3:00PM) - Schedule and shift are subject to change in accordance with the departments needs.

Hours per Week: 40

Months per Year: 12

Notice to all Candidates for Employment :

The Immigration Reform and Control Act of 1986 Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The South Orange County Community College District (SOCCCD) will not sponsor any visa applications.

Employees must reside in California while employed with the SOCCCD.

California Public Employees Retirement SystemandCalifornia State Teachers Retirement System :

A California Public Employees Retirement System (CalPERS) retiree may not accept employment as a CalPERS retired annuitant (i.e. extra help or interim or acting for a vacant position) with the SOCCCD until after the first 180 days of retirement. Anyone retired from CalPERS accepting employment in a position that qualifies for membership in CalPERS with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS) who accepts employment with the SOCCCD to perform service that requires membership in CalPERS is eligible to elect to continue retirement system coverage under CalSTRS.

Disability Accommodations :

If you require special accommodations in the application and/or evaluation process please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date by either calling or sending an e-mail to

Attendance Requirement :

All SOCCCD employees are required to report to work on a regular and consistent basis as scheduled to assigned job.

Campus Crime and Safety Awareness :

Information regarding campus crime and safety awareness can be found at or . Paper copies are available in the Human Resources office upon request.

Non-Discrimination Notice :

The SOCCCD provides access to its services classes and programs without regard to national origin immigration status religion age gender gender identity gender expression race ethnicity color medical condition military and veteran status genetic information ancestry sexual orientation marital status physical or mental disability pregnancy or because they are perceived to have one or more of the foregoing characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

California Fair Chance Act :

The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the SOCCCD is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report.

Diversity Equity Inclusion and Access :

The SOCCCDis looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic socioeconomic cultural disability gender identity sexual orientation and ethnic backgrounds present within our community.

The SOCCCD is committed to ensuring that all students have the opportunity to succeed in their classes and as such to eliminating institutional barriers that disproportionately impact students of color. Irvine Valley College and Saddleback College are deeply committed to fostering an inclusive environment where students staff and faculty from diverse backgrounds can thrive academically and professionally.

Irvine Valley College (IVC) serves approximately 21584 students reflecting a rich diversity: 41% Asian 2% Black/African-American 21% Hispanic/Latino 8% Southwest Asian and North African 5% two or more races and 21% White in Fall 2024.

Similarly Saddleback College (SC) serves around 25789 students with demographics showing 12% Asian 2% Black/African-American 29% Hispanic/Latino 5% two or more races and 47% White in Fall 2024.

These numbers underscore the importance of our commitmentto eliminating equity gaps across all student demographics through implementing dynamic student-centered practices and support the academic and career success of our diverse student body we seek a candidate who will actively contribute to our mission of inclusivity and support. The ideal candidates values will align with SOCCCDs goals for Diversity Equity and Inclusion (DEI) and Equal Employment Opportunity (EEO).

Equal Employment Opportunity :

The District is committed to the principles of equal employment opportunity and providing a workplace that is compliant and free of discrimination and harassment. All qualified applicants are evaluated for employment without regard to ethnicity or race color religious creed sex sexual orientation gender gender identity gender expression national origin ancestry disability medical condition genetic information age veteran status political or organizational affiliation or any other protected characteristic in compliance with federal and California law.

THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience:

Manager