Senior Project Coordinator

DescriptionAt HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?Watch Our Story:' ' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe water is more than a resource, it's a shared responsibility. As part of our Water Business Group, you’ll help shape how communities manage water for generations to come. From delivering safe drinking water and treating wastewater responsibly to developing sustainable water supplies and protecting lives and property through flood control, your work will directly support public health, environmental sustainability, and infrastructure resilience. We bring together experts across disciplines to solve complex challenges with bold thinking and technical excellence. Whether you're modernizing aging systems or pioneering innovative approaches, your contributions will make a meaningful difference in people’s lives. This isn’t just a job, it's a chance to lead change, drive progress, and leave a lasting legacy.HDR is looking for people to join a strong team of project and technical staff who execute and deliver water-oriented planning, engineering and science projects for some of the most important water agencies in California. The Senior Project Coordinator position will be filled by a service-oriented, organized, and proactive person who can support project teams in successfully meeting project deadlines, delivering reports and designs, completing project administrative tasks and maintaining compliance with HDR project management and documentation guidelines. Key responsibilities include: Assisting with Project Initiation and documentationProject SetupCreating Data Storage LocationsSupporting/Developing Project Review FormsFacilitating Project ReviewsManaging Project DataSubmitting Procurement Requests for SubcontractsUpdating Projects’ Physical Percent CompleteCollaborating with the Project Accountant for monthly invoicingMeeting coordination and minutesDocument editing and formattingDeliverable trackingTravel Coordination as neededAssisting with Safety, Health, and Environmental procedures and documentationCreating and updating Project SharePoint SitesAssisting with Project Close-out and documentationSupporting Project Manager(s) and project team(s) as neededSupporting Sr. AccountantSupporting Technical SpecificationsCompose, type, format, proofread, edit and organize documents, reports, specifications and correspondenceCreate and maintain paper and electronic filesOrder insurance and monitor insurance certificatesAssist with developing project guides, and provide information and support for project reviewsApply company quality assurance guidelines and procedures for project document managementPrepare, organize and assist with contracts and sub-contractsCoordinate meetings and assist with presentationsExhibit professionalism with clientsWork closely with multiple Project Managers and project teamsAssist with or prepare project invoices as neededPerform other duties as neededPreferred QualificationsKnowledge and experience with SharePoint and MS Teams are preferredKnowledge and experience with Oracle and Pronto are preferredAbility to work with multiple personality typesAttention to detailProficient time management skillsStrong communication and Leadership skillsQualificationsRequired QualificationsAssociate degree in a closely related field or combination of education and relevant experience A minimum of 3 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must What We BelieveHDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.Our CommitmentAs employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.Job Field: WaterSchedule: Full-timeEmployee Status: Regular