Patient Records Specialist

Job Description

Job Description

Location: 434 W Ascension Way, Suite 425, Murray, UT 84123 
Schedule: Monday-Friday, 8-hour shift between 8:00 AM and 5:00 PM MDT (flexible start/end times) 
Employment Type: Full-Time 

Work Arrangement: In-office, with potential hybrid flexibility based on experience and business needs 

About Allevio 

At Allevio, we're on a mission to empower healthcare practice owners by removing the operational and administrative roadblocks that can get in the way of exceptional patient care. We specialize in streamlining key functions including billing, compliance, patient management, and talent recruitment so providers can focus on what matters most: their patients. 

Join a team that is passionate about helping healthcare practices thrive while making a meaningful impact in patient care. 

Position Overview 

Allevio is seeking a detail-oriented and organized Medical Records Clerk to support our clinical and administrative teams. This role is responsible for maintaining patient records, ensuring documentation accuracy, supporting compliance efforts, and assisting with medical records requests in a fast-paced healthcare environment. 

The ideal candidate will have experience working with medical records, electronic health record (EHR) systems, and healthcare documentation while maintaining the highest standards of confidentiality and accuracy. 

Key Responsibilities 

• Organize, maintain, and update patient medical records within EHR systems. 
• Ensure records are accurate, complete, and maintained in compliance with HIPAA regulations. 
• Process incoming and outgoing medical records requests from patients, providers, and third-party organizations. 
• Review and audit patient records for completeness and resolve documentation discrepancies. 
• Enter referrals, imaging reports, test results, procedure notes, and other medical documentation into patient charts. 
• Manage scanned documents, faxes, and medical correspondence. 
• Collaborate with providers, clinical teams, and administrative staff to ensure timely documentation. 
• Support billing, coding, insurance verification, and related administrative functions as needed. 
• Assist with patient intake documentation and data entry projects. 

Required Qualifications 

• High school diploma or GED required. 
• Minimum of 1 year of experience in a medical records, health information, or medical office role. 
• Knowledge of HIPAA regulations and medical record confidentiality requirements. 
• Strong organizational skills and attention to detail. 
• Ability to multitask and prioritize work in a fast-paced environment. 
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook). 
• Strong communication and teamwork skills. 

Preferred Qualifications 

• Experience working in a medical office setting. 
• Experience with EHR/EMR platforms, particularly AdvancedMD. 
• Familiarity with Athenahealth, eClinicalWorks, Greenway, Practice Fusion, or similar systems. 
• Insurance verification or medical billing experience. 
• Knowledge of medical terminology, anatomy, or podiatry-related healthcare services. 
• Relevant healthcare certifications such as RHIT or CPC. 

What Makes You Successful 

• Highly organized and detail-oriented. 
• Proactive problem solver who takes ownership of responsibilities. 
• Adaptable and comfortable working in a fast-paced environment. 
• Collaborative team player with a positive attitude. 
• Committed to patient confidentiality and high-quality work. 

Benefits 

• Medical, Dental, and Vision Insurance 
• 401(k) with Company Match 
• Paid Time Off (PTO) 
• Paid Company Holidays 
• Professional and collaborative work environment 

Equal Opportunity Employer 

Allevio is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. We welcome qualified applicants of all backgrounds and make employment decisions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.