Office Administrator

Dark Matter Technologies, part of Andromeda, a portfolio within Constellation Software is hiring an Office Administrator that will be responsible for overseeing the day-to-day operations of the office, ensuring a seamless and efficient workplace environment. This role combines executive administrative support, vendor and facilities coordination, and hands‑on office management responsibilities. The Office Administrator serves as the primary point of contact for internal stakeholders, vendors, and building management while supporting local culture and engagement initiatives. Key Responsibilities Office & Administrative Operations Oversee daily office operations to ensure an efficient and well-functioning work environment. Coordinate internal and external meetings, including conference and video calls for leaders. Provide executive administrative support as needed. Manage office supplies, equipment, and general administrative processes. Support budgeting activities and vendor contract coordination as applicable. Serve as the primary liaison with building management, service providers, and vendors (e.g., cleaning, landscaping). Coordinate office maintenance, equipment servicing, and repair requests. Manage relationships with caterers and external partners supporting office operations. Help ensure the office environment remains safe, functional, and well-maintained. Perform or coordinate basic facilities upkeep duties, including minor repairs and general maintenance. Culture & Engagement Partner with leadership to coordinate local culture and employee engagement initiatives. Plan and support logistics for events, meetings, and team activities. Serve as the “face of the office” and foster a welcoming and professional environment. Physical & Hands‑On Requirements Ability to lift and move items up to 50 pounds. Perform light facilities maintenance tasks as needed, such as: Addressing basic plumbing issues (e.g., unclogging a toilet). Replacing ceiling tiles or similar minor repairs. Clear and maintain sidewalks and entryways during inclement weather, including snow and ice removal as needed. Move, lift, or reposition office equipment, furniture, and supplies. Walk the office regularly to assess maintenance needs and ensure operational readiness. Assist with physical setup and breakdown of office spaces, meetings, and events. Qualifications Experience in office management, administrative support, or facilities coordination. Strong organizational and multitasking skills. Ability to manage vendor relationships and coordinate multiple priorities. Strong communication and interpersonal skills. Self-starter with a proactive and problem‑solving mindset. Primarily office-based role with a mix of desk-based administrative work and physical, hands‑on responsibilities supporting facility upkeep and office operations. Applicants with disabilities who would like to require a reasonable accommodation related to any part of the application process may contact us at View email address on click.appcast.io . #J-18808-Ljbffr