Office Engineer

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AECOM is seeking qualified candidates for the position of Office Engineer (OE) on highway bridge related CM projects on Long Island in Suffolk County. The Office Engineer acts as the organizational and administrative backbone of a construction management project. The role involves extensive documentation, tracking payments and materials, and coordinating communications between the field and various project stakeholders. 

This position will be located in the field office of the project to which the OE is assigned and will be supervised by a Resident Engineer.

• Follow NYSDOT MURK to set up and maintain comprehensive project record-keeping and filing systems, including all paperwork and correspondence
• Initiate, review, and track change orders and requests for information (RFIs)
• Process progress estimates for contractor payments. This often includes using NYSDOT-specific software, such as AASHTO Site Manager or similar payment processing software.
• Assist with project and office start-up and the closeout process, which may include resolving claims.
• Serve as a liaison between the contractor, the CM Team and the client Agency
• Record and distribute minutes from project progress meetings.
• Review and track the status of submissions and correspondence with contractors and subcontractors, in compliance with NYSDOT Standard Specifications and material approved lists
• Schedule and document material testing
• Review daily work reports from field inspectors for accuracy and compliance
• Track civil rights goals and requirements on EBO and ensure that contractor payroll and other required paperwork comply with EEO and trainee requirements
• tracking quantities of completed work and sometimes visiting the site to verify conditions
• Track project incident reporting and collect weekly toolboxes from contractors.
• Coordinate lane closure requests

Minimum Requirements: 

• Bachelor’s Degree plus 4 years of related experience or demonstrated equivalency of experience and/or education
• Due to the projects associated with this position a US Citizenship is required
• Highway/Bridge Experience

Preferred Qualifications: 

• Experience with New York State Department of Transportation (NYSDOT) and/or Suffolk County Department of Public Works policies and procedures, as well as familiarity with federally funded projects, is preferred.
• Excellent written communications and presentation abilities in internal project settings with, the senior management team, external project stakeholders including senior client management leadership
• Software proficiency in Procore, SharePoint, MS Project
• Microsoft Office, CEES and EBO software, as well as MURK, Federal Aid policies and procedures and the NYS LPM (formally PLAFAP) Manual

Sponsorship for US employment authorization is not available now or in the future for this position

Relocation is not available for this position

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.