Office Administrator - Facilities

Office Administrator

Welcome to the commerce center of Southern New Hampshire! Here at Rockingham County, NH, we service our local community through efforts at our County Attorney's Office, Registry of Deeds, Sheriff's Office, Department of Corrections, Finance Office, Human Resources, Nursing Home, Assisted Living Community, and Facilities Operations. We believe in empowering and challenging our team members through opportunities of growth, education, and wellness initiatives. Our team is driven by our mission of serving our community. Be a part of the bigger picture, work alongside industry professionals, enjoy fantastic benefits + generous paid time off, and discover the Rockingham County difference.

SCOPE OF POSITION: The Office Administrator provides confidential and administrative support to the Senior Director of Facilities, Planning & IT, Assistant Director of IT, and the Facilities Department. This position plays a key role in supporting the day-to-day operations of the department through budget administration, financial tracking, purchasing, office coordination, and staff support. The Office Administrator also assists with departmental planning, maintains records and office systems, and serves as a liaison between the Facilities Department and other County departments.

A Day In The Life

The Facilities Operations team is committed to providing the employees and residents at Rockingham County a safe, supported, and environmentally conscious environment. The Office Administrator serves as the administrative hub of the Facilities Department, ensuring daily operations run efficiently while providing high-level support to departmental leadership. This position is responsible for coordinating office activities, preparing purchase orders and General Ledger warrants, monitoring departmental budgets and expenditures, reconciling financial data, auditing payroll overtime, and maintaining financial records. Responsibilities also include developing Requests for Proposals (RFPs), overseeing Accounts Payable, billing, purchase order processes, and electronic timecard administration, while ensuring compliance with County policies and procedures. In addition to financial and administrative responsibilities, the Office Administrator maintains contracts, purchase orders, personnel records, and office filing systems while coordinating onboarding and offboarding activities for support staff. This position serves as the department's liaison with Human Resources and Finance, tracks required employee training, manages office supply inventory, drafts correspondence and reports, and supports the implementation of departmental protocols and long-range planning initiatives. The Office Administrator also assists with monitoring building automation systems and alarms, provides backup support to other office staff, participates in cross-training efforts, and helps maintain efficient departmental operations through strong organization, professionalism, confidentiality, and collaboration. Must be able to work hours as scheduled based on the requirements of the position and department.

Required Education And Experience

Bachelor's degree in related field; and Three (3) to five (5) years of professional level experience performing fiscal and/or professional accounting duties; and Three (3) to five (5) years demonstrated supervisory skills; or An equivalent combination of education and experience may be considered. Equal Employment Opportunity Mandatory post offer physical and drug testing for new hire. Criminal records check required.

Rockingham County offers a complete benefits package including: health, dental, vision, life insurance, short-term disability and optional long-term disability. Employees working 35 hours or more per week will be enrolled in the New Hampshire Retirement System (pension plan). Go to for more information. For complete benefit information: Rockingham County Benefit Guide (Download PDF reader) Additional Benefits Include:

• Paid Time Off (22.13 days accrued each year)*
• 11-12 Paid Holidays*
• $150/Year Uniform Stipend**
• Shift Pick Up Bonuses**
• Short Staff Pay**
• 100% Paid Short Term Disability***
• 100% Paid Life Insurance ($25,000) and AD&D Insurance ($25,000)
• Optional Long Term Disability***
• Optional Deferred Compensation 457B Retirement Plans
• Tuition Reimbursement ($4,000 annually following one year of benefits-eligible employment)
• Employee Assistance Program
• Employee Discount Website
• On-Site Gym, Staff Dining/Cafeteria, and Quiet Room w/ Massage Chair

*Pro-rated for part-time employees **For nursing employees only ***For full time employees only, "Weekender" employees are not eligible for disability insurance