Part-Time Office Clerk

Office Clerk

Employment Type: Part-Time Schedule: MondayFriday | 12:00 PM 5:00 PM

About UCPIE: United Cerebral Palsy of the Inland Empire (UCPIE) is a 501(c)(3) organization incorporated in 1985. UCPIE is part of a national network of over 60 United Cerebral Palsy affiliates dedicated to serving individuals with developmental disabilities beyond cerebral palsy. We provide programs and services in Riverside and San Bernardino counties to empower individuals diagnosed with cerebral palsy, autism, Down syndrome, epilepsy, intellectual delay, and other disabilities. Our mission is to advance the independence, productivity, and full citizenship of people with disabilities.

Job Summary: The Office Clerk will assist the UCPIE administrative team by performing a variety of clerical and administrative tasks. This includes answering phones, distributing mail, running office errands, managing office supplies, filing, and data entry.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Administrative Support:

• Perform routine clerical duties, including data entry, file creation, and managing employee and client information using specialized UCPIE software.
• Update office materials, such as letterheads and email templates.
• Check and distribute mail and faxes.
• Update phone greetings and troubleshoot phone, Respitrack, and Chronotek issues.
• Order office supplies and business cards as needed.

Storage Management:

• Clean and organize storage areas.
• Maintain an up-to-date inventory list.

Respite Department Support:

• Answer phone calls related to timesheets and other respite inquiries.
• Direct calls to appropriate staff and assist with special projects as assigned.

Human Resources Support:

• Copy, mail, and track expiring personnel documents.
• Maintain logs for CPR certifications and assist with training notifications.
• Support HR special projects.

Payroll Assistance:

• Contact employees or guardians for payroll clarifications.
• Stamp and mail paycheck stubs.
• Enter missed punch hours into ADP.

Courier Duties:

• Deliver PPE and office supplies as needed.
• Coordinate pick-up of recycled adaptive bikes.

Special Events:

• Assist with event preparations and maintain RSVP lists.
• Order and pick up meals for administrative staff during events.

Physical Demands:

• Regularly required to talk, hear, sit for extended periods, and use hands for typing and handling materials.
• Frequently required to stand, lift items (545 pounds), move furniture, and clean storage areas using cleaning chemicals.

Travel:

• Must be able to travel up to 40 miles from the office using a personal vehicle, with the ability to load and unload large items.

Qualifications:

Required Education, Skills, and Experience:

1. High School Diploma or equivalent.
2. Proficiency in Microsoft Office, including Excel, and general computer skills.
3. Ability to type 45 words per minute.
4. Strong written and oral communication skills.
5. Basic IT troubleshooting skills.
6. Bilingual in English and Spanish.

Additional Requirements:

1. Valid driver's license, vehicle registration, and insurance.
2. Clean driving record.
3. Fingerprint clearance through FBI and DOJ.
4. Legal authorization to work in the U.S.

UCPIE is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer that values the contributions of all team members. Our policies ensure a discrimination-free environment where hiring decisions are based solely on qualifications, merit, and organizational needs.

For more details on our Equal Employment Opportunity (EEO) policy, please contact our office.

If you are passionate about making a difference in the lives of individuals with disabilities and meet the qualifications, we encourage you to apply today!