IT/Operations Department Assistant

Administrative Assistant for IT Team

Performs various administrative duties and assigned project tasks in support of the IT team.

Provides general administrative assistance for all areas under the CIO's supervision.

Monitors and reports to the CIO and the Manager of Technology available cash flow of all Information Technology GL accounts. Prepares budgetary information on a monthly basis, or as needed.

Assists with the purchase of supplies and equipment and the preparation of IT-related Purchase Orders; interacts with vendors to provide pricing, availability, and information for requested items; monitors the delivery of IT-related items, and monitors payment of all associated invoices.

Compiles, prepares and distributes bid and RFP proposals and other like materials; answers or directs questions about the process; and prepares acceptance and rejection letters.

Maintains comprehensive annual maintenance agreement information and works with the Manager of Technology to ensure that they are handled.

Composes and prepares minutes for all Committee and Team meetings under the CIO's supervision.

Maintains proficiency with specific office productivity software, such as, Microsoft Office products (Excel, Word, PowerPoint) and other emerging technologies.

Performs research and undertakes special projects designated by the CIO and managers under the CIO's supervision. Collects data and information and produces reports as requested.

Assumes additional responsibilities as required.

Education: Associate's Degree or Certificate in IT or Administration required.

Experience: At least two years full-time related experience in an IT or Administrative field required.

Outstanding organizational skills; strong customer-service orientation; experience working in a team environment; self-directed and self-motivated with ability to multi-task, work independently, use initiative, make decisions and manage time; requires high level of proficiency in computer software, including Microsoft Word, Microsoft Excel, and Microsoft PowerPoint; exercises confidentiality, diplomacy and discretion; excellent interpersonal, verbal and written communication skills and a high level of professionalism required.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

The employee is frequently required to: type or otherwise work with fingers; talk expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers or clients accurately, loudly, or quickly; hearing perceiving the nature of sounds at normal speaking levels with/without correction. Ability to receive detailed information through oral communication, and make the discriminations in sound; specific vision abilities required by this job include: viewing a computer monitor; extensive reading.

Sedentary work may require occasionally lifting of up to 25 pounds and/or move up to 25 pounds. This work involves sitting most of the time with walking and sitting.

No travel is required for this position except for occasional meetings.

Associate's degree or Certificate in IT or Administration is required. At least two years' full-time related experience in an IT or Administrative field required.