Staff Assistant

The John Gore Organization (JGO) is a leading presenter, distributor, and marketer of Broadway theater worldwide. Led by owner John Gore, a record 27-time Tony Award winner and Emmy Award recipient, its family of companies includes Broadway Across America, Broadway.com, The Broadway Channel, BroadwayBox.com, Group Sales Box Office, and Broadway Brands. JGO presents live theater in more than 45 cities across North America, as well as on Broadway, Off-Broadway, London's West End, Japan, and China. Its productions have earned Tony Awards in every producing category, along with numerous Drama League, Drama Desk, and Olivier Awards. The organization is committed to expanding access to the arts and supporting theater education initiatives that inspire and develop the next generation of artists, audiences, and industry leaders. John Gore also oversees John Gore Studios, a British film and television studio dedicated to preserving iconic heritage IP and championing new storytelling. We are committed to developing an inclusive and supportive culture, where employees have equal opportunity for growth. $20.00/hour FLSA Status: Non-Exempt Summary The France-Merrick Performing Arts Center is seeking a motivated, ambitious, organized, outgoing, and dedicated performing arts professional to join the team at the Center as a part-time Staff Assistant. Essential Duties and Responsibilities Staff Assistants will work very closely with the senior management at the Center to assist in various capacities including booking administration, basic accounting, and venue operations. Duties include: Answer all incoming telephone calls and maintain the automated attendant system; Provide direct administrative support to the President and Vice President; Support the sponsorship department by administrating the location for all sponsorship signage and programs; Work closely with the Marketing Department to provide operational support for various initiatives; Prepare paperwork for new hires, terminated employees, and other employment changes; Maintain union personnel files; Keep the office organized, stocked, and tidy; Assist in various accounting duties; Assist with the ticket donation program; Organize, scan, and file all financial settlements; Perform financial data entry for each engagement and event at the venue; Complete expense reports for the President and Vice President; Perform other duties as assigned by the President and Vice President. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Cooperation Establishes and maintains effective relations Exhibits tact and consideration Offers assistance and support to co-workers Works cooperatively in group situations Works actively to resolve conflicts Quality Management Looks for ways to improve and promote quality Demonstrates accuracy and thoroughness undefined Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, the requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience A 4-year undergraduate degree in arts or business is preferred, but not required. Language Skills Ability to read, analyze, and interpret common articles, contracts, and financial reports. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to effectively present information to top management, public groups, and/or boards of directors. Mathematical Skills This position requires basic knowledge of budgeting and data entry. A solid understanding of basic accounting and spreadsheets is required. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills To perform this job successfully, an individual should have knowledge of Microsoft Office. Proficiency in Microsoft Excel is preferred. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to: Stand Walk use hands to finger, handle, or feel reach with hands and arms climb or balance and stoop, kneel, crouch, or crawl The employee must frequently lift and/or move up to 25 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions. #J-18808-Ljbffr Theatre Central Business Unit