Project Administrator

Job Description

Job Description

Overview

Our client, a well-established provider of office equipment and facility solutions is seeking a Project Administrator to support project managers across multiple active installations. This on-site role plays a key part in keeping projects organized, documented, and moving forward efficiently.

The ideal candidate is detail-oriented, highly organized, and comfortable coordinating with internal teams, vendors, and external partners in a fast-paced project environment.

Key Responsibilities

• Provide on-site administrative support to Project Managers across multiple concurrent projects
• Prepare, track, and maintain project documentation, schedules, and files
• Coordinate communication between internal teams, vendors, and external partners
• Assist with purchase orders, invoices, change orders, and project closeout materials
• Track project milestones, deadlines, and deliverables to support on-time completion
• Perform data entry and reporting within project management systems
• Help ensure projects follow internal processes and documentation standards

Qualifications

• 2+ years of experience in project administration, project coordination, or administrative support
• Experience supporting construction, facilities, manufacturing, or equipment-based projects preferred
• Strong organizational skills with the ability to manage multiple priorities
• Clear written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook); project management software experience a plus
• Detail-oriented, reliable, and proactive

What’s Offered

• On-site role with a stable, established organization
• Collaborative team environment supporting meaningful education-focused projects
• Competitive compensation and benefits
• Opportunity for long-term growth within project operations