Payroll Bookkeeper

Job Description

Job Description

Are you passionate about payroll, employee benefits, bookkeeping, and delivering exceptional client service? We are seeking a detail-oriented Benefits, Payroll & Bookkeeping Specialist to support employee benefits administration, coordinate payroll onboarding and implementation for clients using leading third-party payroll platforms, and perform general bookkeeping functions.

What You'll Do

Benefits Administration

• Administer employee benefit programs, including medical, dental, vision, retirement, life, and other ancillary benefits.
• Manage enrollments, changes, terminations, and annual open enrollment activities.
• Serve as a primary resource for employee and client benefit-related questions.
• Ensure benefit elections and payroll deductions are accurately coordinated.
• Maintain compliant benefit records and documentation.

Payroll Onboarding & Coordination

• Lead client onboarding and implementation for payroll platforms, with a strong emphasis on Gusto .
• Collect, review, and validate payroll setup information and employee data.
• Configure payroll details, including pay schedules, tax jurisdictions, and benefit deductions.
• Coordinate with clients and payroll providers to ensure smooth, accurate implementations.
• Guide clients through onboarding timelines, requirements, and ongoing payroll responsibilities.
• Support payroll-related inquiries and troubleshooting as needed.

Accounting & Bookkeeping

• Perform general bookkeeping duties and maintain accurate financial records.
• Record and review financial transactions for completeness and accuracy.
• Assist with accounts payable and accounts receivable activities.
• Reconcile bank accounts, payroll accounts, and other balance sheet accounts.
• Support month-end and year-end close processes.
• Prepare financial and administrative reports as requested.
• Collaborate with team members to ensure payroll, benefits, and accounting records remain aligned.
• Research and resolve discrepancies in a timely manner.

Client Support

• Build strong relationships through responsive and professional communication.
• Monitor onboarding progress and proactively resolve issues or delays.
• Maintain organized and confidential client records.
• Provide exceptional service and support throughout the client lifecycle.

Compliance & Process Improvement

• Ensure payroll and benefits activities comply with applicable federal, state, and local regulations.
• Stay current on payroll compliance requirements and industry best practices.
• Document procedures and assist with process improvement initiatives.
• Maintain a high level of confidentiality when handling sensitive employee and client information.

BENEFITS OFFERED: 

• SALARY RANGE: $25.00-$30.00/hour
• Healthcare Benefits: Medical, Dental, Vision
• Other Insurance: Life Insurance 
• Retirement Plan: 401k with a company match 
• PTO: Up to 120 hours of PTO accrued and 10 paid holidays 

What We're Looking For

• Experience with payroll coordination, benefits administration, and bookkeeping.
• Hands-on experience with Gusto payroll is strongly preferred.
• Experience working with payroll providers such as Gusto, ADP, Paychex, Rippling, or similar platforms.
• Knowledge of employee onboarding processes, payroll setup, and benefits administration.
• Understanding of basic accounting principles and financial recordkeeping.
• Experience with account reconciliations, accounts payable, and accounts receivable.
• Strong organizational and project management skills with the ability to manage multiple client engagements simultaneously.
• Excellent client-facing communication and relationship-building abilities.
• High level of professionalism, accuracy, discretion, and confidentiality.
• Proficiency in Microsoft Office, including Outlook, Excel, and Word.
• Experience with QuickBooks or similar accounting software is a plus.

Preferred Qualifications

• Active Washington State Life & Disability Insurance Producer License, or willingness to obtain licensure within an established onboarding period.
• Experience advising on or coordinating employee benefit offerings, including medical, dental, vision, life, and disability plans.

Why Join Us?

• Play a key role in supporting growing businesses.
• Work closely with clients and become a trusted operational partner.
• Gain exposure across payroll, benefits, accounting, and client advisory services.
• Join a collaborative, process-driven team environment.
• Opportunity for professional development and long-term career growth.
• Make a meaningful impact through payroll, benefits, bookkeeping, and client service excellence.