Program Assistant

Job Description

Job Description

We are looking for a dependable Program Assistant to support day-to-day administrative operations for a college preparation program. This Long-term Contract opportunity is ideal for someone who can quickly step into a busy environment, work independently, and maintain a high level of accuracy while assisting staff, students, and visitors. The position requires strong communication, excellent customer service, and the ability to handle routine office tasks efficiently in a detail-focused setting.

Responsibilities:

• Manage front-office and administrative support activities, ensuring daily operations run smoothly and inquiries are handled appropriately.

• Enter, update, and organize records with accuracy while maintaining consistent documentation and file management practices.

• Scan, sort, and maintain program-related documents so materials remain accessible and properly archived.

• Provide courteous assistance to students, families, staff, and visitors by answering questions and directing requests appropriately.

• Use Microsoft Excel and other office tools to track information, prepare simple reports, and support routine administrative workflows.

• Perform general clerical work such as preparing correspondence, handling paperwork, and assisting with office organization.

• Prioritize assigned tasks with minimal supervision and respond effectively in a fast-paced support environment.

• Previous experience in an administrative, clerical, or office support role.
• Proficiency in data entry with strong accuracy and attention to detail.
• Working knowledge of Microsoft Excel and general office software.
• Ability to scan, organize, and maintain documents in an orderly manner.
• Strong verbal and written communication skills with a customer-focused approach.
• Proven ability to work independently and become productive quickly.
• Some college coursework is acceptable; candidates with a Bachelor's degree are not preferred for this role.