Automotive Inventory Clerk

Woody Anderson Ford Vehicle Inventory Clerk

Our mission is simple: to create an uncommonly exceptional experience for guests' automotive needs and employees' long-term career goals. Woody Anderson Ford was founded in 1961 on the principles of integrity, accountability, and teamwork. We are a locally owned dealership with a family friendly culture.

What We Offer

• Full time, $18 - $20/hour, depending on experience
• Health Insurance with optional Vision and Dental Insurance
• Employer provided Life Insurance
• 401(k) Savings Plan with Employer Match
• Closed on Sundays and Paid Company Holidays
• Paid Vacation and Paid Sick Leave
• Paid Training and Ongoing Professional Development
• Work-Life Balance
• Employee Discounts
• Family-Friendly and Inclusive Team Culture
• Career Growth and Internal Promotions
• Custom and Competitive Wage Plans

Position Overview

The Vehicle Inventory Clerk is responsible for maintaining accurate records of all vehicle inventory for the dealership, including new, used, and in-transit units. This role ensures inventory is properly receipted, tracked, reconciled, and reported in the dealership management system (DMS). The ideal candidate is detail-oriented, organized, and able to manage high transaction volume while maintaining accuracy and accountability.

Key Responsibilities

• Inventory Processing & Control
• Enter new and used vehicle inventory into the DMS accurately and timely
• Receipt vehicles upon arrival and verify vehicle details (VIN, stock number, options, cost)
• Post inventory adjustments, transfers, and write-downs as approved
• Track in-transit, dealer trades, and incoming units
• Maintain accurate vehicle cost records, including pack, recon, and add-ons
• Reconciliation & Reporting
• Reconcile vehicle inventory schedules to the general ledger
• Monitor inventory aging and report discrepancies or variances
• Assist with month-end inventory reconciliation and reporting
• Prepare inventory reports for management as requested
• Coordination & Documentation
• Coordinate with sales, accounting, service, and title departments
• Ensure inventory is properly assigned to deals and removed upon sale
• Verify deal posting removes sold units correctly
• Maintain organized inventory files and documentation
• Compliance & Risk Management
• Follow dealership inventory controls and approval processes
• Ensure proper documentation for inventory adjustments and write-offs
• Protect confidential financial and inventory information
• Support audits, floorplan reconciliations, and manufacturer reviews
• Process Improvement & Support
• Identify inventory discrepancies and assist in resolution
• Recommend process improvements to strengthen inventory accuracy and control
• Assist with special projects and cross-training as needed

Qualifications

• High school diploma or equivalent required
• Prior dealership inventory, accounting, or administrative experience preferred
• Familiarity with dealership management systems (DMS) such as CDK or Reynolds & Reynolds preferred
• Basic accounting or inventory management knowledge

Skills & Competencies

• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to manage high volume and multiple priorities
• Strong communication and follow-up skills
• High level of integrity and accountability

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.