Project Support Specialist

Job Summary This position provides technical, administrative, and project coordination support for the City's Capital Improvement Program (CIP). The role assists with the planning, design, procurement, construction, and closeout of capital projects involving transportation, shared-use paths, stormwater systems, buildings, parks, utilities, and other public facilities. The Capital Projects Specialist works closely with consultants, contractors, regulatory agencies, and City departments to support successful project delivery. Essential Functions Assists in managing capital improvement projects from project initiation through construction and closeout. Coordinates project schedules, meetings, documentation, and project tracking activities. Assists with procurement activities including preparation of bid documents, requests for proposals, and contract documentation. Reviews project plans, specifications, cost estimates, and consultant deliverables for completeness. Tracks project budgets, expenditures, invoices, funding sources, and contract compliance requirements. Coordinates utility relocations, permit applications, easement acquisition activities, and agency reviews. Maintains project files, records, schedules, and reporting systems. Conducts field visits and assists with construction inspections and progress monitoring. Prepares reports, presentations, and project updates for City staff, advisory boards, and City Council. Coordinates communications with contractors, consultants, residents, and stakeholders regarding project activities. Assists with grant administration and documentation requirements. Supports development and updates of the City's Capital Improvement Program. Performs related duties as assigned. Knowledge Required Knowledge of project management principles and practices. Knowledge of public infrastructure construction and maintenance practices. Knowledge of contract administration and procurement procedures. Knowledge of budgeting and cost tracking methods. Knowledge of engineering plans, specifications, and construction documents. Knowledge of computers and job‑related software programs. Skill in organization, scheduling, and project coordination. Skill in problem solving and attention to detail. Skill in oral and written communication. Skill in interpersonal relations and customer service. Supervisory Controls The Capital Improvement Project Manager assigns work in terms of project objectives, schedules, and departmental priorities. Work is reviewed through reports, meetings, project milestones, and completed assignments. Guidelines Guidelines include building codes, engineering standards, and city and department policies and procedures. These guidelines require judgment, selection, and interpretation in application. Complexity / Scope of Work The work consists of project coordination, technical support, contract administration, and construction support duties involving multiple capital projects. Successful performance contributes to efficient delivery of public infrastructure projects. Contacts Contacts are typically with City employees, contractors, consultants, utility providers, vendors, regulatory agencies, and the public for the purpose of exchanging information, coordinating activities, and resolving issues. Physical Demands / Work Environment Work is performed in office and outdoor environments, including construction sites. The employee may be required to walk uneven terrain, inspect construction activities, and occasionally lift light objects. Supervisory and Management Responsibility None. May provide coordination and project direction to consultants, contractors, and project stakeholders as assigned. Minimum Qualifications Bachelor’s degree in construction management, engineering technology, public administration, business administration, or a related field; or equivalent combination of education and experience. Three (3) years of experience in project coordination, construction administration, engineering support, public works, or a related field. Experience with public sector capital projects preferred. Possession of or ability to obtain a valid Georgia Driver's License. The qualifications listed above represent the credentials necessary to perform the essential functions of this position. To be successful in this position, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. #J-18808-Ljbffr